22.5 hours per week | Flexible across 3, 4 or 5 days | Remote or North Parramatta officeAre you an experienced RTO administrator with strong knowledge of compliance, funding and reporting requirements?
We're looking for a capable and reliable RTO Student Administrator to manage student administration, funding documentation and training coordination in a part-time role.About IRLearningIRLearning is the training division of SPASA (Swimming Pool and Spa Association), delivering nationally recognised, industry-led training across the pool and spa, construction, aquatic and business sectors.We are a growing and industry-aligned RTO focused on delivering high-quality, compliant training and supporting our students and industry partners to succeed.About the RoleThis is a hands-on administration role responsible for supporting the full student lifecycle, funding administration, reporting and training coordination activities.You will work closely with trainers, students, employers and internal stakeholders to ensure accurate administration, strong student support and well-managed student records across all areas of the RTO.Key ResponsibilitiesManage end-to-end student administration within aXcelerateProcess compliant enrolments, inductions, LLND requirements and student documentationPrepare, review and maintain funding documentation, including Training Plans and ERAsManage NSW and QLD funding contract administration and reporting requirementsManage AVETMISS reporting and maintain high levels of data accuracyMonitor student progress, completions,



withdrawals and extensionsIssue qualifications and statements of attainment in line with compliance requirementsCoordinate workshops, Zoom sessions and training logisticsManage invoicing and support payment tracking activitiesRespond to student, employer and stakeholder enquiries via phone and emailMaintain accurate, organised and audit-ready student records at all timesAbout YouTo be successful in this role, you will demonstrate:Proven experience in an RTO administration role, with a minimum of 2 years' experience required (essential)Experience managing NSW Smart and Skilled and QLD funding contracts, including reporting and compliance requirements, is required (essential)Smart and Skilled funding contract experience is requiredStrong working knowledge of AVETMISS and compliance obligationsExperience using a student management system (aXcelerate highly preferred)High attention to detail and a solid focus on data accuracyAbility to manage competing priorities and meet deadlinesStrong communication and customer service skillsA proactive, reliable and accountable approach to your workAustralian work rights are required for this positionWhat We OfferFlexible part-time role (22.5 hours per week across 3, 4 or 5 days)Remote or office-based work options (North Parramatta or Adelaide)Supportive and collaborative team environmentOpportunity to work within a specialised, industry-focused RTOVaried role with autonomy and flexibility
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📌 Rto Student Administrator (New South Wales)
🏢 RTOPilot
📍 New South Wales