About The Role
As a Facilities Administration Officer, you will provide essential administrative support to the Facilities team, ensuring the smooth and effective coordination of facilities and fleet-related activities across MSWA.
Working closely with internal stakeholders, contractors, and service providers, you will manage requests, maintain accurate records, coordinate maintenance schedules, and support day-to-day administrative processes.
This role is ideal for a highly organised administrator who enjoys managing competing priorities, maintaining systems and documentation, and delivering excellent customer service.
Key Responsibilities
Receive, monitor and action facilities and fleet-related requestsCoordinate and schedule reactive and planned maintenance works across MSWA sitesMaintain accurate records of maintenance activities, assets, service agreements and contractor documentationLiaise with contractors, suppliers and internal stakeholders to arrange works and monitor completionProcess fleet administration tasks, including vehicle bookings, servicing, repairs, insurance claims and vehicle changeoversAssist with the administration of security access systems and CCTV requestsMonitor compliance requirements and maintain service schedules to ensure obligations are metPrepare reports, update databases and support filing and document management activitiesContribute to process improvements that enhance administrative efficiency and customer service outcomes
What are we Offering:




Permanent full-time position, working 75 hours per fortnightLocation: Belmont Salary sacrificing up to $18,500Have access to hundreds of retail discountsOngoing development, and growth opportunities.Additional leave benefits after a certain number of years of service, plus other leave entitlementsHealth and Wellbeing Incentives: Great Employee Assistance Program and generous healthcare provider discounts.Flexible working optionsAccess to MSWA pool vehicles for work use
Must-haves
Experience in administration, coordination, maintenance, or a similar roleStrong organisational skills with the ability to manage competing prioritiesExcellent communication and stakeholder engagement skillsStrong computer skillsA proactive, solutions-focused approachCurrent driver's licenceNDIS Screening Clearance (or willing to get)
Who are we
MSWA is a not-for-profit organisation supporting Western Australians living with neurological conditions to live more independent and fulfilling lives.
We provide a range of services including allied health, nursing, in-home care, and community support, while also investing in research and advocacy.
At MSWA, we're driven by our purpose to empower people to live their best lives.
Our team is passionate, collaborative, and committed to making a genuine difference every day.
Ready to make a difference?
Apply now and discover what life at MSWA looks like.
For any questions, contact ******

📌 Facilities Administration Officer (Western Australia)
🏢 MSWA
📍 Western Australia