Executive Assistant & Creator Operations Coordinator (Part-Time/Full-time))
Nick and Carrie | Indohonkie Pty Ltd – Sydney NSW
Executive Assistant & Creator Operations Coordinator (Part-Time)
Sydney, Australia (Hybrid)
Domestic & International Travel Opportunities
Want to work behind the scenes of one of Australia's biggest creator businesses?
We're Nick & Carrie, a creator duo with a global audience of over29 million followersacross YouTube, TikTok, Instagram and Facebook.
Our business goes far beyond creating videos.
We produce large-scale YouTube content, work with global brands, travel the world, and are expanding into podcasts, original productions and exciting new ventures.
We're looking for someone highly organised, proactive and excited by the idea of helping creative people perform at their best.
This isn't your typical Executive Assistant role.
We're looking for someone who wants to become an important part of our business and grow with us over the coming years.
About the Role
You'll become the operational support system behind Nick & Carrie.
Your role is to make sure the business runs smoothly behind the scenes while allowing us to focus on creating content.
You'll support Nick & Carrie directly while also working closely with our Producer to keep productions, projects, campaigns and day-to-day operations organised and moving forward.
This is a fast-paced environment where priorities change quickly, so we're looking for someone who enjoys solving problems, thinking ahead and bringing structure to a creative business.
What You'll Be Doing
Calendar and schedule management
Inbox management and professional communication
Travel planning and itineraries
Meeting preparation and follow-up
General executive support for Nick & Carrie
Managing priorities and keeping us organised
Operations
Keeping projects and action items on track
Building and maintaining SOPs (Standard Operating Procedures)
Improving internal systems and workflows
Organising company documents and resources
Following up with team members to ensure deadlines are met
Supporting recruitment and onboarding




Researching solutions and continuously improving business processes
Production Support
You'll work closely with our Producer to help keep productions running efficiently.
Responsibilities include:
Supporting shoot planning and logistics
Liaising with editors, freelancers and suppliers
Helping ensure projects move smoothly from filming through to delivery
Brand Support
Coordinating brand partnerships
Tracking campaign timelines
Communicating with brands and agencies
Following up on outstanding actions
AI & Technology
We're building a contemporary creator business and believe AI should be part of how we work every day.
We're looking for someone comfortable using AI tools such as ChatGPT, Claude or similar platforms to improve productivity.
You'll be encouraged to:
Use AI to automate repetitive tasks
Create and improve SOPs
Draft emails, reports and meeting summaries
Improve internal workflows
Suggest new ways AI can make the business more efficient
You don't need to be an AI expert, but you should be curious, adaptable and excited about learning new technology.
One of the unique parts of this role is the opportunity to travel.
While the role is primarily based in Sydney, there will be opportunities to travel both within Australia and internationally to support productions, brand campaigns, events and special projects.
Because of this, applicants should:
Be open to domestic and international travel when required.
Hold a valid passport and Visa (or be eligible to obtain one).
Be comfortable working in fast-paced environments while travelling.
Be flexible and adaptable, with occasional work outside standard business hours when productions or travel require it.
If you love travel,



adventure and experiencing new places while working behind the scenes of a global creator business, you'll love this part of the role.
Whom We're Looking For
We're far more interested in attitude than years of experience.
The ideal person is someone who:
Takes ownership without waiting to be asked
Thinks ahead and solves problems proactively
Loves organising people, projects and systems
Communicates confidently and professionally
Learns quickly and enjoys new challenges
Is calm under pressure
Is comfortable using AI and modern technology
Enjoys working in a fast-paced creative environment
Wants to grow with the business
If your first instinct when you notice something isn't working is to fix it, we'd love to meet you.
Bonus Points
Experience in any of the following is a plus:
Executive Assistant or Operations experience
Creator economy, media or marketing
Production coordination
Project management
Google Workspace
Notion, ClickUp, Asana or similar platforms
AI tools including ChatGPT, Claude or automation platforms
What You'll Get
Work directly with one of Australia's largest creator businesses
Be involved in YouTube productions, podcasts and original content
Work with global brands
Travel both within Australia and internationally
Join a creative, ambitious and fast-growing business
A role where your ideas genuinely matter
Opportunity to grow as the business grows
A Note From Nick
We're not looking for someone who simply waits to be told what to do.
We're looking for someone who genuinely enjoys helping people, takes ownership, thinks ahead and wants to become an important part of building something special.
You'll become part of a small team where trust, communication and initiative matter.
Every week is different, every project is different, and you'll have the opportunity to contribute ideas, improve systems and help us build something we're incredibly proud of.
If you're organised, proactive and excited by the idea of working behind the scenes of one of Australia's biggest creator businesses, we'd love to hear from you.
#J-*****-Ljbffr

📌 Executive Assistant & Creator Operations Coordinator (Part-Time/Full-Time) (New South Wales)
🏢 Nick and Carrie | Indohonkie
📍 New South Wales