Heinz Law is a agile and growing law firm with offices in Ballarat and Geelong, dedicated to delivering high-quality legal services across Wills, Power of Attorney and estate planning matters.
We pride ourselves on our commitment to excellence, client-focused approach, and a supportive team environment that fosters professional growth and collaboration.
The Opportunity
Due to continued expansion, we are seeking a motivated Legal Assistant to join our Wills & Estates team.
This role is responsible for providing administrative support to partners and operators.
The Legal Assistant role requires strong attention to detail, demands a high degree of versatility, professionalism, and a keen ability to manage multiple tasks efficiently.
As part of a passionate and growing team, you will have the opportunity to develop specialised expertise in wills and estates planning, contribute to meaningful client outcomes, and advance your career in a culture that values excellence, innovation, and continued professional development (CPD).
This position is well suited for an individual committed to task completion and capable of assuming responsibility and pride in their contributions.
Remuneration will align with qualifications and experience.
Key Responsibilities
Responsibilities will include but are not limited to the following:
Provide professional,timelysupport to clients and external stakeholders, acting as a key point of contact for enquiries and ensuringappropriate follow-up.
Support the setup and ongoing management of matters,maintainingaccuratefiles and ensuring all documentation is obtained and recorded in line with firm requirements.
Coordinate lawyer diaries,meetingsand deadlines, proactively managing workflows to ensure matters progress efficiently.
Draft routine correspondence,assistwith legal documentation, undertake relevantsearchesand coordinate document execution.
Assistwith billing processes, including preparing and issuing invoices, and support debtor follow-up in line with firm protocols.




Monitordeadlinesandkey dates and proactively follow up outstanding matters,includingmanagingincoming communications.
About You
We are looking for a candidate with legal administration or business administration experience - we prioritise candidates with a strong commitment to excellence and a willingness to learn.
Excellent organisational and time managementskills.
Strong written and verbal communication skills.
Proficiencyin Microsoft Office and legal practice management software.
Accuracy and attention to detail in document preparation and file handling.
Professional, client-focused approach with ability tomaintainconfidentiality.
Attention to detail and the ability to work accurately and efficiently.
Ability to work well in a team and contribute to a positive work environment.
Resilience to work under pressure and meet deadlines.
A professional demeanour, strong work ethic, and a commitment to contributing to the firm's success.
Why Heinz Law?
Mentorship and Development
Receive guidance from experienced practitioners invested in your success, with opportunities to shape a specialised practice.
Team and Culture
Join a collaborative, excellence-driven team that values integrity, innovation, and mutual support.
Professional Growth
Access to CPD programs, training, and exposure to rewarding, high-profile matters.
Work-Life Balance
Flexible working arrangements to align with your personal and professional goals.
If you are eager to build a rewarding career in Wills & Estates within a supportive and forward-thinking firm, we encourage you to apply.
Please submit your cover letter and resume ****** 5:00pm on Friday 14 August ****.
Applications will be reviewed as they are received, and interviews may commence prior to the application close date.
Heinz Law is an equal opportunity employer and welcomes applications from diverse backgrounds.
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📌 Legal Assistant (Ballarat)
🏢 Heinz Law
📍 Ballarat