Our Office Operations team is at the heart of ensuring the smooth and efficient functioning of the Firm's day-to-day operations.
Our team manages the infrastructure, systems and services —both globally and locally—relating to our office workplaces, onsite and remote operational services, security, safety and a range of other areas.
We provide PA support and manage document production, translation and travel services.
Our team is responsible for our client-facing areas across the Firm, always seeking to ensure that clients and other visitors have an experience that is world-class.
We also take the lead in running our day-to-day operations in the most environmentally sustainable way possible.
Key Responsibilities Of The Role Include
Provide general administrative support to partners and lawyers in our Corporate M&A;/Private Equity Practice including but not limited to, arranging meetings, booking rooms, handling calls, supporting travel related needs and expense reimbursements.
Prepare legal documents, correspondence, and communications etc. (may be required to liaise directly with clients when organising meetings)
Working with the Billings team in preparation of invoices including liaising with other various business support groups.
Assist set up of new matters on Current Business Intake and facilitate conflicts clearance.
Working with the Business Development team in relation to client connections and facilitating regular updates of the CRM database
Plan and organise workflow to comply with established time constraints per request, to ensure to meet deadlines.
Use good judgment at all times; ask follow-up questions if instructions are unclear,



efficiently communicate feedback, concerns, issues and workarounds
Skills And Experience Required
6 years+ experience in supporting lawyers and professional support lawyers in a law firm is preferred
Knowledge of billing systems (i.e 3e) and expense management systems
Familiarity with MS Office, especially MS Word (including typing and formatting) and PowerPoint.
Experience booking both domestic and international travel preferred.
Professional telephone manner.
Excellent organisation and time management.
Good judgement asks questions and strong communication skills.
High level of integrity and diligence.
Ability to build strong relationships.
Ability to work well independently and in a team environment.
Excellent attention to detail.
This role reports to
Office Operations Manager
Equal Opportunities
We are committed to creating a fair workplace and encourage applications from all ages, cultural backgrounds, First Nations communities, genders, sexual orientations, as well as people who have family or carer responsibilities.
We encourage you to talk to us about any adjustments you may require to our recruitment process or the role itself.
If you are a candidate with a disability, let us know how we can provide you with additional support.
The Firm may modify and amend any job description at any time in its sole discretion.
Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
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📌 Practice Assistant (New South Wales)
🏢 White & Case
📍 New South Wales