We're looking for an organised, proactive Studio Coordinator to join our Studios team.
This role is central to the smooth day-to-day running of our studio — supporting bookings, equipment coordination, client-facing activities, and general studio operations.
You'll be the glue that keeps things running efficiently, professionally, and to a high standard.
We'd love to hear from candidates with relevant booking experience — background in hospitality or events is highly valued, as these industries build exactly the kind of fastpaced, client-focused, detail-driven skills this role calls for.
What You'll Be Doing
Administrative & Booking Support
Manage incoming enquiries and correspondence, responding or redirecting as needed
Coordinate studio bookings and services— scheduling, confirmations, amendments and cancellations
Prepare and manage invoices and payments related to bookings and services
Maintain organised digital and physical filing systems
Support data entry, document formatting and general clerical tasks
Studio Operations
Oversee day-to-day operations of the studios and shared spaces
Monitor and maintain studio supplies, equipment and consumables
Liaise with external vendors and service providers for maintenance and repairs
Help implement studio policies and procedures for a safe, professional
Address operational issues promptly, escalating where necessary
Support to Management
Provide administrative support to senior management, including calendar management and meeting prep
Assist with special projects and workflow improvements




Research, compile information and prepare summaries to support decision-making
Team & Client Coordination
Be a key point of contact for staff, clients and stakeholders
Support studio events, exhibitions, launches and internal meetings
Maintain a high standard of professionalism and communication at all times
Equipment & Booking Assistance
Support the equipment team by adding gear hire to bookings
Assist with packing, checking in and tracking equipment
Help keep studios and common areas clean, tidy and presentation-ready
Help move and track client products before and after shoots
Occasional Reset & Maintenance
Assist with supply pick-ups and deliveries
Support painting, cleaning and maintaining cycloramas and set hire
Help with setup and pack-down for events and special projects
Keep the back-of-house area clean, organised and functional
What We're Looking For
Proven experience in a booking, scheduling or coordination role
Background in hospitality or events highly regarded
Strong organisational skills with outstanding attention to detail
Confident, professional communicator who thrives in a client-facing role
Comfortable juggling admin tasks alongside hands-on studio work
A proactive, can-do attitude and willingness to pitch in wherever needed
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📌 Studio Coordinator (New South Wales)
🏢 LUNAR STUDIOS
📍 New South Wales