We are currently seeking an Office Manager / Administrator / PA to join our professional and friendly team.
Simon McCurdy Landscapes is a well established (c. 28 years) company specialising in high-end residential landscape construction and garden maintenance across the Inner-Eastern, South-East, Bayside and Mornington Peninsula suburbs.
We have a passionate and talented team and a strong pipeline of work.
Our purpose-built factory and office is located in the Bayside suburb of Highett.
A unique full-time opportunity has arisen for an experienced Office Manager to join our team.
This position would suit a candidate who is a small/medium business specialist.
A key focus of this role is to take ownership of tasks end-to-end, from initiation through to completion and delivery.
About you
Our ideal candidate will have:
Desire to work in a SME environment
Strong organisational and communication (written and verbal) skills
Ability to multi-task and problem solve
Proficiency across the Microsoft Office suite and willingness to learn industry specific software programs
Social media / marketing experience advantageous
Demonstrated experience in stakeholder management
A proactive, adaptable approach and understanding of the unique challenges of smaller organisations
The ability to work independently and alongside the team
Attention to detail and accuracy an essential attribute
Previous experience in a comparable industry (construction trades) is preferred
Experience using BuildXact software is highly regarded
About the role




You will report directly to the business owner in a diverse role where no two days are the same!
A stand alone position with no direct report staff.
Duties include:
PA duties to business owner, including corresponding with clients, suppliers and employees
Assisting with tender submissions, including liaising with clients and suppliers and preparation of final tender documents
Issuing of digital contracts, variations and warranty insurance for all Landscape Construction projects
Day-to-day business administrative tasks, including diary management, answering all incoming calls and emails, and meeting and greeting visitors to the office
Perform administrative tasks to support the Construction and Maintenance managers and Bookkeeper
Assistance in recruitment of new trades staff & apprentices, including creating and posting job advertisements, liaising with recruiters, coordinating interviews, and managing new employee contracts and sign-up of new apprentices
Management of client files, project handover packs and client gifts
OHS tasks including SWMS & JSA preparation, incident management & training
Coordination of all staff events and quarterly Toolbox meetings
Other ad hoc duties as required
What we offer
A full-time position based in our modern and spacious premises
A small and supportive team in a relaxed and friendly environment
Salary $75k to $85k plus superannuation, commensurate to experience
* Only short-listed candidates will be contacted.
#J-*****-Ljbffr

📌 Office Manager / Administrator / Pa (Melbourne)
🏢 Simon McCurdy Landscapes
📍 Melbourne