Executive Assistant to a Global Senior Executive Director
International Engineering Consultancy Adaptable work arrangements and great benefits
About SMEC
SMEC, a member of the SJ Group, is a global professional service that provides high-quality consultancy services on major infrastructure projects. We are ranked among the world's top infrastructure design consultancies, and we have won numerous industry awards for technical excellence.
Key Responsibilities
Build and maintain effective relationships with key stakeholders.
Manage professional scheduling, including agendas, correspondence, emails, phone calls, client management, and logistics.
Coordinate complex scheduling and calendar management, ensuring smooth flow of information.
Prepare presentations, reports, and other documentation.
Organize meetings, conferences, workshops, and events.
Manage expense claims, processing of payment processing.
Take accurate meeting minutes and follow up on actions.
Handle enquiries and requests promptly and professionally.
Draft and prepare letters and official correspondence.
Manage domestic and international travel arrangements.
Skills And Qualifications
Excellent verbal and written communication skills.
High attention to detail and accuracy.
Proficiency in preparing and compiling reports and presentations.
Proven experience in roles requiring discretion and confidentiality.
Ability to work effectively with diverse teams.
Self-motivated with strong multitasking and prioritization skills.
Ability to work under pressure and meet tight deadlines.




Strong interpersonal skills with the ability to influence and motivate others.
Demonstrated experience managing a significant workload effectively.
What We Offer
Flexible working arrangements to support work/life balance
Exposure to a diverse and ethical client base
Mentorship from industry leaders
Structured professional development programs and study support
National and international career pathways
Additional purchased leave and annual "Celebration Day" leave
Generous parental leave (primary and secondary carers)
Wellbeing initiatives and support programs
SMEC is committed to building a diverse, inclusive and gender equitable workforce and encourages applications from people of all backgrounds across engineering and technical disciplines.
We provide a supportive and flexible working environment that recognises individual contribution, supports career progression, and enables our people to balance work and life at all stages of their career.
As a family friendly employer, we offer flexible working arrangements and benefits including 18 weeks of universal paid parental leave.
We are proud to foster an inclusive culture that supports gender equity,



LGBTI+ inclusion and First Nations representation, with access to strong professional networks, role models, and mentoring and sponsorship programs.
SMEC is a global engineering, management and development consultancy delivering innovative solutions for our clients and partners. Leveraging our 70-year history of delivering nation-building infrastructure, we provide technical expertise and advanced engineering services to resolve complex challenges across major infrastructure and energy projects. SMEC has a long and proud history which dates back to Australia's iconic Snowy Mountains Hydroelectric Scheme in ****, one of the largest and most complex hydroelectric schemes in the world. Headquartered in Australia, we have offices across more than 35 countries in Oceania, Southeast Asia, South Asia, Africa and the Americas. Together with our clients and partners, we deliver projects that directly contribute to improving health, quality of life and development outcomes for communities and neighborhoods around the world. Driven by innovation, ingenuity and skill, our people have shaped these outcomes in some of the world's most remote and challenging environments. Since ****, SMEC has been a member of the Surbana Jurong Group, an Asia-based global powerhouse of over 16,000 employees. Through our network of global specialists and by collaborating with local partners, we connect clients with the best teams and capabilities to deliver sustainable solutions.
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📌 Executive Assistant To Senior Executive Director, Water + Environment (Queensland)
🏢 Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch
📍 Queensland