Professional Services | Melbourne CBD
$120,000-$130,000 + super
High-profile APAC role | Extensive international travel coordination
An exciting opportunity has become available for an experienced Executive Assistant to support the APAC Managing Director of a leading professional services organisation.
This is a fast‐paced and highly visible role supporting a senior regional leader with a complex remit across multiple markets and time zones. Working closely with the Managing Director, you will play an integral role in managing their operating rhythm, international travel, stakeholder engagement and key regional priorities.
You will also work in conjunction with a dedicated administrator, allowing you to focus on high-level executive support while partnering closely on broader regional projects, meetings and initiatives.
The Role
This is much more than traditional diary management. You will act as a trusted partner to the APAC Managing Director, ensuring they are organised, prepared and able to operate effectively across a busy regional and global schedule.
Key responsibilities will include:
Own and manage a complex calendar across APAC and global time zones
Coordinate regional leadership meetings, global forums and key stakeholder touchpoints
Ensure the Managing Director is fully prepared for meetings, including briefings, presentations, agendas and follow-up actions
Proactively manage and triage the Managing Director's inbox, identifying and escalating priorities
Manage extensive and complex international travel arrangements across the APAC region and globally
Liaise with local markets to coordinate itineraries, meetings, stakeholder engagement and logistics for market visits
Draft and coordinate communications on behalf of the Managing Director
Prepare, review and refine presentations and materials for regional and global stakeholders
Coordinate regional town halls,



leadership meetings and broader communications
Organise end-to-end leadership offsites, including agendas, venues, travel, budgets and logistics
Process expenses and support relevant travel approvals and reporting
Coordinate quarterly business reviews and key regional reporting requirements
Work closely with the Administrator to ensure regional projects, meetings and priorities are delivered seamlessly
Build solid relationships with senior stakeholders across APAC and the broader global business
About You
You will be an experienced Executive Assistant who thrives in a complex, international environment and enjoys working closely with a senior executive.
Demonstrated experience supporting a Managing Director, CEO, Partner or similarly senior executive
Experience working within professional services or another complex corporate environment
Strong experience coordinating high volumes of international travel
Confidence managing demanding calendars across multiple countries and time zones
Exceptional organisation skills and the ability to anticipate what is required before being asked
Strong written communication and presentation skills
The confidence and maturity to engage with senior stakeholders across different markets and cultures
A proactive, solutions-focused approach and ability to remain calm when priorities change
Strong attention to detail and the ability to manage highly confidential information
A collaborative approach and ability to work effectively alongside a Project Coordinator and broader regional team
The Opportunity
This is an excellent opportunity for a polished and commercially minded Executive Assistant looking to step into a genuine regional role. You will work closely with a highly senior APAC leader, gain exposure across multiple international markets and become an important part of the broader regional leadership team.
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📌 Executive Assistant To Apac Managing Director (Melbourne)
🏢 Sharp & Carter
📍 Melbourne