Service Administrator – Workshop & Mining Equipment Support - Maternity CoverageMackay, QLD | Full Time
About UsComplete Parts and Equipment Solutions is a growing national business supporting the mining industry through machine rebuilds, component overhauls, and service exchange programs.
With expanding operations and increasing workload, our Mackay branch plays a key role in delivering structured, high-quality rebuild solutions that keep equipment moving and operations running.
About the RoleWe're looking for a Service Administrator to support our workshop and sales teams by keeping jobs organised, costed, and ready for invoicing.
This is a hands-on coordination role where you'll work closely with supervisors, fitters, and sales to ensure jobs are raised correctly, tracked through the workshop, and closed out accurately.
You'll be the link between the workshop floor and the office, making sure everything flows, nothing gets missed, and jobs are completed properly from start to finish.
Key Responsibilities
Raise and manage job cards and work orders
Track job progress and support workshop scheduling
Manage WIP (Work in Progress) and assist with job costing
Process purchase orders, parts, and supplier invoices
Prepare and issue customer invoices
Support quoting and job close-out processes




Maintain accurate records across ERP systems and Excel
Communicate with internal teams and customers on job status
About You
Experience in a service or workshop administration role
Exposure to mining, heavy equipment, or similar industries (preferred)
Solid attention to detail and organisation
Ability to manage multiple jobs and priorities
Confident using ERP systems and Microsoft Office
Clear communicator with a team-first mindset
Reliable, accountable, and takes pride in accuracy
Why Join Complete PartsThis isn't just admin, you're part of the operation.
You'll be involved in real jobs from start to finish, working closely with the workshop and seeing the impact of what you do every day.
As a growing business, your contribution is visible, valued, and opens the door to future progression as we continue to expand.
Stable, long-term role in a growing business
Be part of the workshop, not just behind a desk
Real responsibility with variety in your day
Opportunity to grow into more senior coordination roles
Supportive, no-nonsense team environment
The Bottom LineIf you're organised, reliable, and want to play a key role in keeping a busy workshop running smoothly, we want to hear from you.

📌 Service Administrator - Maternity Leave Coverage (Queensland)
🏢 Complete Parts and Equipment Solutions
📍 Queensland