We're looking for an organised, proactive Studio Coordinator to join our Studios team. This role is central to the smooth day-to-day running of our studio — supporting bookings, equipment coordination, client-facing activities, and general studio operations. You'll be the glue that keeps things running efficiently, professionally, and to a high standard.

We'd love to hear from candidates with relevant booking experience — background in hospitality or events is highly valued, as these industries build exactly the kind of fastpaced, client-focused, detail-driven skills this role calls for.

What You’ll Be Doing

Administrative & Booking Support

- Manage incoming enquiries and correspondence, responding or redirecting as needed
- Coordinate studio bookings and services— scheduling, confirmations, amendments and cancellations
- Prepare and manage invoices and payments related to bookings and services
- Maintain organised digital and physical filing systems
- Support data entry, document formatting and general clerical tasks

Studio Operations

- Oversee day-to-day operations of the studios and shared spaces
- Monitor and maintain studio supplies, equipment and consumables
- Liaise with external vendors and service providers for maintenance and repairs
- Help implement studio policies and procedures for a secure, professional
- Address operational issues promptly, escalating where necessary

Support to Management

- Provide administrative support to senior management, including calendar management and meeting prep
- Assist with special projects and workflow improvements




- Research, compile information and prepare summaries to support decision-making

Team & Client Coordination

- Be a key point of contact for staff, clients and stakeholders
- Support studio events, exhibitions, launches and internal meetings
- Maintain a high standard of professionalism and communication at all times

Equipment & Booking Assistance

- Support the equipment team by adding gear hire to bookings
- Assist with packing, checking in and tracking equipment
- Help keep studios and common areas clean, tidy and presentation-ready
- Help move and track client products before and after shoots

Occasional Reset & Maintenance

- Assist with supply pick-ups and deliveries
- Support painting, cleaning and maintaining cycloramas and set hire
- Help with setup and pack-down for events and special projects
- Keep the back-of-house area clean, organised and functional

What We're Looking For

- Proven experience in a booking, scheduling or coordination role
- Background in hospitality or events highly regarded
- Strong organisational skills with great attention to detail
- Confident, professional communicator who thrives in a client-facing role
- Comfortable juggling admin tasks alongside hands-on studio work
- A proactive, can-do attitude and willingness to pitch in wherever needed

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📌 Studio Coordinator (City of Sydney)
🏢 LUNAR STUDIOS
📍 City of Sydney