Administrative Assistant

- Location: Gold Coast (Remote)

- Casual role
- Hours: Minimum 12 hours per week to start

About Our Client

(Hiring on behalf of the client)

Our client is a boutique, family-run apartment renovation business specialising in Gold Coast apartments and high-rise projects. Known for their strong communication, attention to detail, and considered approach to project delivery, they pride themselves on creating a stress-free and well-organised building experience for their clients.

The business is lean by design, currently operating with a small core team supported by trusted subcontractors. Everyone works remotely, with systems and structure playing a critical role in keeping projects and business operations running smoothly.

About the Role

This is a casual Administrative Assistant position designed to support the Director by taking ownership of day-to-day administrative tasks and coordination. The focus of the role is to free up leadership time, strengthen organisation across the business, and assist with local business development activity.

The role would suit someone highly organised, tech-confident, and proactive, who enjoys supporting a growing business and wearing multiple hats. Hours are flexible and can be spread across shorter days or a few set days per week, with the opportunity to increase as the business grows.

Key Responsibilities

1. Administrative Support

- Manage general administrative tasks to support the Director and projects
- Maintain organised digital filing systems and documentation
- Prepare and update spreadsheets, documents, and internal records
- Ensure workflows and follow-ups are tracked and completed

2. Project & Systems Support

- Assist with task tracking and coordination using tools such as Monday.com
- Support project organisation, timelines, and status updates
- Help keep systems, templates, and processes up to date

3.



Business Development & Sales Support

- Support local business development activities
- Research and identify potential local leads and contacts
- Assist with outbound calls, emails, and appointment setting
- Maintain simple records of outreach and follow-ups

4. Financial Administration

- Basic invoice and document processing (not a bookkeeping-heavy role)
- General support only, with no end-to-end accounting responsibility

5. Communication & Coordination

- Liaise professionally with subcontractors, suppliers, and other stakeholders
- Maintain clear records of correspondence and actions

6. Social Media Management

- Assist with the day-to-day management of the company's social media platforms.
- Create engaging graphics, posts, and marketing materials using Canva.

Skills & Experience

- Previous experience in an administrative, operations, or support role
- Strong organisational skills and attention to detail
- Confident using up-to-date business software and systems
- Experience with tools such as Monday.com, Google Sheets or Excel preferred
- Comfortable with phone and email outreach
- Clear written and verbal communication skills
- Able to work independently and manage priorities

Desirable

- Experience supporting a construction, renovation, or trade-based business
- Familiarity with CRM or workflow systems
- Canva experience for occasional basic marketing support
- Strong local knowledge of the Gold Coast and business landscape
- Gold Coast local (long-term resident preferred)

What Is On Offer

- Casual role with flexible working hours (minimum 12 hours per week to start)
- Work from home
- Opportunity to grow with the business and increase hours over time
- Supportive, values-driven, and well-organised working environment
- Six-week break over the Christmas period

Apply now if you are looking for a flexible, casual role where you can grow alongside a supportive, experienced team.

📌 Admin | Casual, Remote (Gold Coast)
🏢 Competitive Advantage HRM u0026 Recruitment
📍 Gold Coast