Due to continued growth, URBAN X is seeking an exceptional Administration Manager to play a key role within our business. This is a rare opportunity for a highly capable administrator or experienced real estate professional who thrives in a fast-paced, high-performing environment.

Supporting industry-leading agents, you’ll drive operational excellence while working with innovative systems and modern real estate technology.

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Let’s talk...

URBAN X is a bold platform built to empower high-performing agents to go out on their own, on their own terms. At URBAN X , we back extraordinary people, then unlock what they’re truly capable of. We are Australia’s fastest-growing platform for high-performing real estate agents, driven by innovation, growth, and a passion for success.

We Hate Average .

ABOUT THE OPPORTUNITY The Admin Manager drives and nurtures strong relationships with partners across their portfolio, delivering seamless end to end administrative expertise to URBAN X Partners, from listing through to settlement. Acting as the primary point of contact for their allocated portfolio, the Admin Manager ensures all campaigns are managed efficiently, accurately, compliantly, and with a high level of service.

KEY RESPONSIBILITIES

- Primary contact for client portfolio, managing the process from listing to settlement.
- Review invoices, resolve escalations, and ensure accuracy for settlements, terminations,



and withdrawals.
- Maintain partnerships and Agent Profile Sheets and ensure no post-settlement funds remain.
- Manage admin tasks (e.g. Trello), improve processes, and provide feedback to leadership.
- Liaise with suppliers, support agent onboarding, participate in BETA testing, and review supplier accounts.
- Ensure compliance across agent documentation, payments, and UX processes; guide agents on systems and sales workflows.
- Stay current on real estate and regulatory changes and support team training.
- Deliver high-quality client service, build robust relationships, communicate proactively, run key sales calls, provide weekly updates, and lead sales meetings with a solutions-focused approach.

SKILLS AND EXPERIENCE If you have experience in real estate, EA roles, and/or project administration or client management, we would love to speak with you!

- Vault CRM (Highly Desired)
- Rex system experience (Highly Desired)
- Exceptionally strong communicator with high-performance drive (Essential)
- Strong contracts admin experience, attention to detail and administrative ability (Essential)
- Commitment to excellence - Uphold our values and deliver high-quality service (Essential)
- Confident Microsoft office suite skills (Essential)

If you are interested, find out more of what we do at www.urbanx.io & apply here!

📌 ADMIN MANAGER (Brisbane)
🏢 Urban-X
📍 Brisbane