The Prospect We are looking for a Director and Secretary to join our Board — someone who is not just here to govern, but to help build. This is a hands-on leadership role for someone who wants to open doors, forge connections, and play an active part in growing a community organisation that genuinely matters. You will bring energy, initiative, and a genuine love of the outdoors.

You will take ownership of workstreams, build relationships with community organisations, councils, and partners, and help Oot punch above its weight as we grow.

This role is as much about making things happen as it is about governance. What You’ll Do As Secretary

Oversee the preparation and distribution of board meeting agendas in consultation with the Chair

Oversee the recording and distribution of accurate minutes of board and member meetings

Maintain registers of members and directors

Lodge ASIC notifications and assist with ACNC and ATO annual reporting

Manage governance documents and official correspondence

Issue formal notices of AGM, SGM, motions, and resolutions

Support communication between directors, advisors, and members

Coordinate review of governance policies

Recruit, onboard, and train governance support volunteers as needed, ensuring continuity if a volunteer transitions out of the role

Hold regular connect calls with governance support volunteer to provide oversight, guidance, and direction As Director

Contribute to the governance, oversight, and strategic leadership of Oot

Uphold the Constitution and ensure compliance with the Corporations Act 2001, ACNC Governance Standards, and other relevant laws

Review financial reports and ensure responsible use of funds

Attend and actively participate in monthly online board meetings

Contribute to strategic planning and decision making

Attend a minimum of six Oot events per year, including camping trips and day events across Victoria

Serve as a co-authorised signatory on Oot's bank account





Become a member of Oot and Aboot Outdoors Ltd with a minimum membership guarantee of $10 As an Operational Contributor

Build and maintain relationships with community organisations, councils, outdoor groups, and potential partners

Identify and pursue opportunities to grow Oot's reach, impact, and connections

Take ownership of workstreams and drive them forward between board meetings

Contribute ideas, energy, and initiative to help Oot grow What We Are Looking For A member of the LGBTQIA+ community or a genuine ally

Melbourne-based and able to attend events in person across Victoria A genuine love of camping, hiking, and the outdoors — this is non-negotiable

Someone who is energetic, proactive, and gets things done A builder and connector — someone who sees opportunities and acts on them

Comfortable with governance and administration, or willing to learn

Aligned with Oot's values: Community, Integrity, Growth, Wellbeing, and Joy What You’ll Get Out of It A meaningful leadership role in a growing LGBTQIA+ charity The chance to shape an organisation from the ground up

Connection with a warm, passionate, and dedicated team

Hands-on experience in not-for-profit governance and operations Reporting Line

Reports to the Chair Welcome to Oot & Aboot

We’re so glad you’re here.

Oot & Aboot is a community-led LGBTQIA+ outdoor organisation focused on creating safe, inclusive, and meaningful experiences in nature. Everything we do is grounded in connection, wellbeing, and joy.

As a volunteer, you’re not just helping — you’re part of building this community. Our Values

Community – We create spaces where people feel they belong

Integrity – We show up with honesty and care

Growth*– We learn, improve, and support each other

Wellbeing – We prioritise mental, emotional, and physical health

Joy – We don’t forget to have fun along the way Thank You

Your time, energy, and care make a real difference.

Seek Volunteer

Opportunity ID

244955

📌 Director and Secretary (Volunteer) (Melbourne)
🏢 Oot and Aboot Outdoors
📍 Melbourne