Executive Assistant & Creator Operations Coordinator (Part-Time)

? Sydney, Australia (Hybrid)

⏰ Part-Time (3–4 days per week)

✈️ Domestic & International Travel Opportunities

Want to work behind the scenes of one of Australia's biggest creator businesses?

We're Nick & Carrie, a creator duo with a global audience of over 29 million followers across YouTube, TikTok, Instagram and Facebook.

Our business goes far beyond creating videos. We produce large-scale YouTube content, work with global brands, travel the world, and are expanding into podcasts, original productions and exciting new ventures.

We're looking for someone highly organised, proactive and excited by the idea of helping creative people perform at their best.

This isn't your typical Executive Assistant role.

We're looking for someone who wants to become an important part of our business and grow with us over the coming years.

About the Role

You'll become the operational support system behind Nick & Carrie.

Your role is to make sure the business runs smoothly behind the scenes while allowing us to focus on creating content.

You'll support Nick & Carrie directly while also working closely with our Producer to keep productions, projects, campaigns and day-to-day operations organised and moving forward.

This is a fast-paced environment where priorities change quickly, so we're looking for someone who enjoys solving problems, thinking ahead and bringing structure to a creative business.

What You'll Be DoingExecutive Support

- Calendar and schedule management
- Inbox management and professional communication
- Travel planning and itineraries
- Meeting preparation and follow-up
- General executive support for Nick & Carrie
- Managing priorities and keeping us organised

Operations
- Keeping projects and action items on track
- Building and maintaining SOPs (Standard Operating Procedures)
- Improving internal systems and workflows
- Organising company documents and resources
- Following up with team members to ensure deadlines are met
- Supporting recruitment and onboarding
- Researching solutions and continuously improving business processes

Production Support You'll work closely with our Producer to help keep productions running efficiently.

Responsibilities include

- Coordinating production schedules
- Supporting shoot planning and logistics
- Liaising with editors, freelancers and suppliers
- Tracking production deadlines




- Helping ensure projects move smoothly from filming through to delivery

Brand Support
- Coordinating brand partnerships
- Tracking campaign timelines
- Managing deliverables
- Communicating with brands and agencies
- Following up on outstanding actions

AI & Technology We're building a modern creator business and believe AI should be part of how we work every day.

We're looking for someone comfortable using AI tools such as ChatGPT, Claude or similar platforms to improve productivity.

You'll be encouraged to

- Use AI to automate repetitive tasks
- Create and improve SOPs
- Draft emails, reports and meeting summaries
- Research solutions quickly
- Improve internal workflows
- Suggest new ways AI can make the business more efficient

You don't need to be an AI expert, but you should be curious, adaptable and excited about learning recent technology.

Travel Opportunities

One of the unique parts of this role is the opportunity to travel.

While the role is primarily based in Sydney, there will be opportunities to travel both within Australia and internationally to support productions, brand campaigns, events and special projects.

Because of this, applicants should:

- Be open to domestic and international travel when required.
- Hold a valid passport and Visa (or be eligible to obtain one).
- Be comfortable working in fast-paced environments while travelling.
- Be flexible and adaptable, with occasional work outside standard business hours when productions or travel require it.

If you love travel, adventure and experiencing new places while working behind the scenes of a global creator business, you'll love this part of the role.

Whom We're Looking For

We're far more interested in attitude than years of experience.

The ideal person is someone who:

- Takes ownership without waiting to be asked
- Thinks ahead and solves problems proactively
- Loves organising people, projects and systems
- Has exceptional attention to detail
- Communicates confidently and professionally
- Learns quickly and enjoys new challenges
- Is calm under pressure
- Is comfortable using AI and modern technology




- Enjoys working in a fast-paced creative environment
- Wants to grow with the business

If your first instinct when you notice something isn't working is to fix it, we'd love to meet you.

Bonus Points

Experience in any of the following is a plus:
- Executive Assistant or Operations experience
- Creator economy, media or marketing
- Production coordination
- Project management
- Google Workspace
- Notion, ClickUp, Asana or similar platforms
- AI tools including ChatGPT, Claude or automation platforms

What You'll Get
- Work directly with one of Australia's largest creator businesses
- Be involved in YouTube productions, podcasts and original content
- Work with global brands
- Travel both within Australia and internationally
- Join a creative, ambitious and fast-growing business
- A role where your ideas genuinely matter
- Opportunity to grow as the business grows

A Note From Nick We're not looking for someone who simply waits to be told what to do.

We're looking for someone who genuinely enjoys helping people, takes ownership, thinks ahead and wants to become an important part of building something special.

You'll become part of a small team where trust, communication and initiative matter. Every week is different, every project is different, and you'll have the opportunity to contribute ideas, improve systems and help us build something we're incredibly proud of.

If you're organised, proactive and excited by the idea of working behind the scenes of one of Australia's biggest creator businesses, we'd love to hear from you.

How to Apply

Please send us

✅ Your Resume (CV)

✅ A Cover Letter telling us:

- Why you're interested in this role
- Why you'd be a great fit for Nick & Carrie
- What excites you about working in the creator industry

✅ A short 2-minute Video OR Voice Note Please answer these three questions:

1. Tell us a little about yourself.
2. Why do you want to work with Nick & Carrie?
3. Tell us about a time you took ownership of a problem and solved it without being asked.

Applicants shortlisted for interviews will also complete a short practical task based on real scenarios from the role. We're much more interested in your attitude, initiative, communication skills and problem-solving ability than having a perfect resume.

If this sounds like the opportunity you've been looking for, we'd love to hear from you.

Email: [email protected]

📌 Executive Assistant & Creator Operations Coordinator (Part-Time/Full-time)) (Sydney)
🏢 Nick and Carrie | Indohonkie
📍 Sydney