About Us

At Griffith Hack, we’re using the lens of IP to give clients a fresh perspective on markets, business opportunities, innovation and brands.

Beyond simply protecting IP, we help businesses grow through focusing on the outcomes that support commercial sustainability and innovation.

Part of the IPH Group, we are an established IP services firm with a long history and national presence. Our team is made up of high performing individuals and world class experts who seek to understand our clients’ needs with curiosity and attentiveness

Who We Need

An experienced and highly organised legal assistant to provide administrative and practice management support to a Principal and two lawyers in the Law and Trade Marks team. This role is central to the smooth running of the practice and requires exceptional time management, attention to detail, initiative, and the ability to stay several steps ahead in a fast‑moving legal environment.

Key Responsibilities

- Monitor and take appropriate action for incoming correspondence, including triaging, filing and categorising emails to reduce the traffic to the Principal, acknowledging emails and responding to requests for information, updating the database where required
- Manage case deadlines through use of internal systems, reporting mechanisms and case management data to diarise and update critical dates and ensure timely instructions
- Maintain accurate and up to date matter records, workflows and status reports
- Act as a key point of contact for clients, IP offices and internal stakeholders, providing professional,



timely and personable communication with the support and instructions from the Principal and lawyers
- Oversee client onboarding, including running conflict checks and preparing cost agreements
- Manage the fee earners WIP (Work in Progress) and debtors lists and other business hygiene reports.
- Maintain and understand special requirements of the fee earner’s external clients.
- Deal with sensitive and confidential issues/matters.
- Work in a team environment and enlist the assistance of other team members or provide assistance to other team members to ensure work is completed to a high standard and deadlines are met.
- Work in accordance with predetermined workflow processes, ensuring delegation and escalation pathways are followed including delegation of tasks to other teams within the firm.

About You

- Previous experience as an IP Secretary or Legal Assistant
- Strong experience with EOM billing, including WIP management, client invoicing and applying client-specific billing requirements.
- Experience using IP case management software, specialised IP databases and accounting or finance systems is highly regarded
- Strong organisational and time management skills,



with the ability to manage competing priorities and meet deadlines.
- A proactive, service-driven and adaptable approach, with the ability to work autonomously and as part of a team-oriented team.
- Excellent communication skills, with a high level of attention to detail and accuracy and the ability to build strong relationships with clients and colleagues.

How to Apply

If this role sounds like you, and you have work rights in Australia, we’d love to talk.

Please submit your application via our online careers portal, including your CV and a brief cover letter outlining your interest in the position.

Note: This description is an indication of the minimum responsibilities required of the position. It is not intended to define specific duties or responsibilities, or to limit or modify the right of management to assign and direct the work of staff under supervision. It should not be taken to exclude other duties not mentioned that require a similar level of competency or to limit growth or change of responsibilities within the role over time to align to business needs.

Successful candidates will undergo a standard pre-employment screening as part of the hiring process within the IPH Group. This process may include verifying key information such as your identity, qualifications, references, and criminal history. By submitting your application, you acknowledge that you may be required to complete any necessary background checks relevant to the role.

📌 Legal Assistant (Australia)
🏢 IPH
📍 Australia