Ultradata is looking for a Receptionist and Administration Officer to bring warmth, professionalism and precision to our corporate head office in Malvern East, Victoria. You’ll be the first point of contact for visitors, callers and staff — and the person who keeps our admin engine running smoothly behind the scenes.

Who We Are

Ultradata – A long-established business with 49 years of experience and a trusted technology business partner to significant financial institutions across the Australian and Asia Pacific financial services market.

Key responsibilities include

Reception management, visitor sign‑in, switchboard operations and meeting room coordination

Mail, courier and central inbox management

Travel bookings, documentation and staff travel profile maintenance

Accounts Receivable support including cash receipting and debt follow‑up

Office amenities, stationery and supplies management

Administrative support including filing, scanning, printing and hospitality assistance

Assisting in other administrative tasks such as seating plans, training record maintenance, etc.





Keeping our workspace organised, stocked and reflective of our corporate image.

The ideal candidate

Must have a minimum of 12 to 18 months’ experience in a similar role in a busy corporate setting

Exceptional presentation, client service, and ability to deal effectively with people at all levels

Accuracy and attention to detail

Punctuality and reliability

Sound computer skills including Microsoft Excel, Word & Outlook

Excellent presentation and grooming

Ability to multi-task, prioritise and meet conflicting deadlines

Must be willing to work from the office every day.

All in all, personal presentation and willingness to learn, develop and get to know the business will be the key factors that differentiate the very best candidates.

Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad .

#J-18808-Ljbffr

📌 Receptionist and Administration Officer (City of Stonnington)
🏢 Ultradata
📍 City of Stonnington