We are a boutique three-partner tax, accounting and legal firm seeking a highly organised, proactive and skilled Executive Assistant to support one of our partners while also managing key ATO and ASIC administrative responsibilities across the business. This is a varied and hands-on role suited to someone who thrives in a fast-paced professional services environment and enjoys balancing high-level executive support with compliance-focused administrative work.

Key Responsibilities

Provide dedicated executive support to one of the firm’s partners, including diary management, meeting coordination, travel arrangements, email and correspondence management, and preparation of documents and briefing materials.

Act as a key point of contact for internal and external stakeholders, maintaining professionalism, discretion and responsiveness at all times.

Prepare, format and proofread letters, reports, presentations, client communications and other business documents.

Manage ATO administration tasks for the business and clients as required, including lodgement support, correspondence tracking, portal administration, payment arrangement follow-up, and monitoring deadlines.

Manage ASIC administration tasks, including company registrations, annual reviews, maintenance of corporate records, lodgements, and coordination of regulatory documentation.

Maintain accurate records, registers and filing systems across client, corporate and compliance matters.

Coordinate meetings, agendas, minutes and follow-up actions, ensuring deadlines and action items are tracked and completed.





Assist with office administration and practice support, including document management, workflow coordination and general operational assistance.

Work closely with the partners and broader team to ensure smooth day-to-day operations and a high standard of client service.

About You

Proven experience as an Executive Assistant, Personal Assistant or senior administrative professional, ideally within accounting, legal, financial services or qualified services.

Demonstrated experience with ATO and/or ASIC administration, including confidence working with regulatory processes, portals and deadlines.

Exceptional organisational skills, with the ability to manage competing priorities and work with accuracy and attention to detail.

Strong written and verbal communication skills, with a polished and professional manner.

High level of discretion, judgement and confidentiality.

Strong proficiency in Microsoft Office and document management systems.

A proactive, solutions-focused approach and the ability to work independently while supporting a collaborative team environment.

What We Offer

This is an opportunity to join a respected professional services firm in a role with genuine variety, responsibility and visibility. You will work closely with senior leadership, contribute to the smooth running of the practice, and play an important role in supporting both executive operations and regulatory administration. We offer a professional, collaborative environment where initiative, reliability and strong client service are valued.

#J-18808-Ljbffr

📌 Client Services Administrator (New South Wales)
🏢 Hamilton York
📍 New South Wales