Mainline Plumbing & Civil Pty Ltd – Dubbo NSW

Mainline Plumbing & Civil Pty Ltd is a fast-growing plumbing and civil contractor delivering maintenance, construction, and government works across residential, commercial, and civil sectors. We pride ourselves on professionalism, efficiency, and high-quality service.

Due to continued growth, we are seeking a highly organised and proactive Officer Administration to join our team and support daily operations.

About Us

Mainline Plumbing & Civil Pty Ltd is a fast-growing plumbing and civil contractor delivering maintenance, construction, and government works across residential, commercial, and civil sectors. We pride ourselves on professionalism, efficiency, and high-quality service.

Due to continued growth, we are seeking a highly organised and proactive Officer Administration to join our team and support daily operations.

About the Role

This is a key role within our business. As our Office Administrator, you will assist in the daily administrative and operational support functions of our plumbing team.

You’ll work closely with management, our plumbers, and our clients to ensure jobs are scheduled correctly, systems are maintained, and communication flows seamlessly.

This position is ideal for someone who enjoys structure, thrives in a busy trade-services environment, and takes genuine pride in accuracy and organisation.

Key Responsibilities

- Drive process improvements across scheduling, reporting, and job workflows
- Ad hoc admin tasks to be performed
- Oversee compliance requirements including inductions, certifications, and documentation




- Maintain accurate job records, databases, and compliance documentation
- Coordinate scheduling between plumbers and clients
- Liaising with clients & suppliers
- Monitor workflow and assist with internal reporting
- Act as the first point of contact for office enquiries
- Drive process improvements across scheduling, reporting, and job workflows
- Maintaining accurate records, creating invoices, statements and reports as well as job costings in JMS (SimPRO)
- Processing work orders and purchase orders
- Liaising with bookkeepers
- Preparing reports and documentation
- Supporting general office administration tasks

About you

- Experience in an Office Administrator or similar role
- Strong organisational skills and high attention to detail with time management skills
- Excellent written and verbal communication
- High attention to detail
- Confident using Microsoft Office (Outlook, Excel, Word)
- Experience with Asana
- Experience with SimPRO (JMS) is highly desirable
- Ability to work independently and as part of a team
- Professional and reliable with a strong work ethic

What We Offer

- A professional, supportive, and well-structured team
- Stable, growing company
- Opportunity for career progression
- Prospect to take ownership of key administrative functions
- Competitive salary based on experience
- On-the-job training and systems support

Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad.

#J-18808-Ljbffr

📌 Office Manager (Dubbo)
🏢 Mainline Plumbing and Civil
📍 Dubbo