Are you an Events Coordinator/ Event Administrator eager to take your next step in an event based not-for-profit organisation?
Look no further, we have the role for you!
Work in a values driven NFP organisation that aims to change the lives of young people
Work on large scale events, meaningful events with thousands of attendees
Work with an experienced mentor with a wealth of knowledge
CBD location - accessible by public transport
Work from home flexibility - 3 days in the office, 2 days from home
Full time, permanent position
Work in a high performing, 'all hands on deck' collaborative culture
The Company
Work for national not-for-profit which drives the success of young people.
The organisation aims to showcase and promote excellence through programs, competitions, community projects and education pathways around Australia.
The Role
Working closely with the Head of Event Operations, you will be responsible for the coordination of the organisation's events, activities and programs.
You will ensure that organisational activities are achieved in line with strategy, budget and time constraints.
Your duties will include but not be limited to:
Coordinate local, state and interstate eventsand programs
Maintain accurate and up-to-date event, volunteer and participant records within event management systems
Manage volunteer and participant engagement,



communication and compliance requirements
Act as a primary point of contact for volunteers and key event stakeholders
Support volunteer and participant logistics, including uniforms, travel, accommodation and on-site requirements
Liaise with venues, suppliers, contractors and key stakeholders to ensure successful program delivery
Obtain quotes and assist with financial administration to ensure accurate reporting of event related expenses
Provide in office operational support during events, ensuring volunteers are fully briefed
Complete a high volume of administration, including database management and the ongoing maintenance of procedures, templates and operational documentation
What will you need to succeed?
Demonstrated experience in an Events Operations Coordinator/ Event Administrator position
Excellent stakeholder engagement skills
Solid project management, administrative and database management
Experience with event management or project management systems
Organisational skills, time management and ability to work to strict deadlines
Budgeting, planning and project delivery skills
Be a self starter who can work both autonomously and in a team environment
Ability to make considered decisions in a fast paced environment
Good luck!
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📌 Events Coordinator (Melbourne)
🏢 Hugo Personnel Pty
📍 Melbourne