Are you an organised, proactive administrator who thrives in a busy office and loves keeping everything running smoothly?
Eco Air Conditioning Group is a family-owned and growing air conditioning business servicing residential and commercial clients across the Gold Coast.
We're passionate about providing exceptional customer service, supporting our team, and creating a positive workplace where everyone enjoys coming to work.
We're looking for an enthusiastic
Administration & Accounts Assistant
to join our friendly team.
This is a varied role that offers plenty of responsibility, variety, and the opportunity to become a key part of our growing business.
What You'll Be Doing
As the backbone of our office, you'll be involved in a wide range of administrative duties including:
Managing incoming phone calls, emails and customer enquiries.
Scheduling technicians for service, maintenance and installation jobs using ServiceM8.
Preparing and issuing customer invoices and quotes.
Ordering parts and materials from suppliers.
Following up outstanding quotes and customer invoices.
Coordinating preventative maintenance schedules for our valued commercial and VIP clients.
Maintaining customer, supplier and pricing information within ServiceM8.
Using and updating supplier and client portals.
Coordinating staff licences, training records and apprentice administration.
Preparing Toolbox Talk agendas and attending some meetings.
Maintaining compliance records, including the ARC Refrigerant Register.
Coordinating the company's annual CM3 certification renewal and ensuring compliance documentation remains current.
Assisting with business improvement projects and providing general office support.
Accounts Experience?
Even Better!




If you have bookkeeping or accounts experience, you'll also assist with:
Accounts payable.
Bank reconciliations.
Supplier statement reconciliations.
Payroll processing.
Timesheet reviews.
Working within Xero.
Liaising with our external accountant.
(Accounts experience is highly regarded but not essential)
Hours of Work
Monday - Friday ***********pm (flexible around school hours if required)
About You
We're looking for someone who is:
Friendly, professional and customer-focused.
Highly organised with exceptional attention to detail.
Able to prioritise multiple tasks and work independently.
A confident communicator with excellent written and verbal skills.
Positive, reliable and willing to take initiative.
Comfortable learning new systems and processes.
Ideally You'll Have
Previous administration experience.
Experience using
ServiceM8
(highly desirable).
Experience using
Xero
(preferred).
Bookkeeping or accounts experience (advantageous but not essential).
Robust Microsoft Office and general computer skills.
Why Join Eco Air Conditioning Group?
✔ Supportive, family-owned business with a great team culture.
✔ Diverse role where no two days are the same.
✔ Opportunity to grow your skills and take ownership of your role.
✔ Modern office based in Mudgeeraba.
✔ Competitive hourly rate based on experience.
✔ Long-term, stable position with a growing local business.
If you're looking for a role where your organisational skills will be genuinely valued and you enjoy being part of a supportive team, we'd love to hear from you.
Apply now by submitting your resume along with a brief cover letter telling us why you'd be a great fit for Eco Air Conditioning Group.

📌 Administration & Accounts Assistant (Part-Time) (Gold Coast)
🏢 Eco Air Conditioning Group
📍 Gold Coast