It's an exciting time to join the City.
As we bring the Council Plan ********* to life, we are growing and reshaping our organisation to better deliver on the priorities that matter most to our community.
That means new opportunities for people who want to contribute to meaningful work, help shape how we deliver services, and be part of a team building for the future.
Joining us now means stepping into an organisation with ambition, momentum and a clear sense of purpose.
You'll be part of a team committed to making a real difference for our community and helping create a connected, resilient and thriving future for the City.
About the Role
The Project Administration Officer plays a key role in supporting the successful delivery of capital works projects from planning through to completion.
Working within the City Projects and Engineering team, this position provides high-level project, contract, procurement and administrative support to ensure projects are delivered on time, within budget and in line with established project management practices.
The role is responsible for coordinating project documentation, tender and contract administration, financial tracking, stakeholder communications, meeting coordination, and reporting, while supporting project managers and contributing to continuous improvement of project management processes.
What You'll Be Doing
Support the delivery of capital works projects within agreed timeframes and budgets
Provide project, contract and administrative support to the Project Delivery Team
Assist with procurement, tendering and documentation processes
Monitor project progress and maintain accurate financial and project records




Coordinate stakeholder communication and project working group activities
Coordinating project administration, documentation and reporting requirements
Supporting procurement and tender processes, including documentation and evaluations
Maintaining financial registers and assisting with budget and cashflow tracking
Organising meetings, preparing agendas/minutes and following up action items
Liaising with internal teams, contractors and stakeholders to support project delivery
What We're Looking For
Experience in administration or project support within a dynamic organisation
Solid time management skills and ability to manage competing priorities
High-level communication and stakeholder engagement skills
Solid Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
A detail-oriented, methodical and team-focused approach
Current C Class Driver's Licence National Police Clearance (within 6 months)
Highly regarded:
Experience in local government, construction or contract administration
Knowledge of procurement and tender processes
Exposure to project management practices and financial tracking
Why Join Us?
6 weeks annual leave and 13% superannuation
Allowances of up to $25,103 per annum
Enjoy your own Free individual membership to our recreation centres and pool facilities, and access $500 of Salary Sacrifice arrangements that can be used for specific programmes or family memberships
Up to $3,000 per year for approved study relevant to your role
Employee Assistance Program (EAP) for confidential wellbeing support
Opportunities for career development and to make a meaningful impact in the community
For enquiries about this position, please contact our People & Culture team on
(08) •••• •543

📌 Project Administration Officer (Port Hedland)
🏢 City of Karratha
📍 Port Hedland