Are you highly organised, detail-oriented, and passionate about preserving history and data integrity? We are seeking a proactive
Records Archiving Assistant
to join our team. In this role, you will play a crucial part in modernising our data systems, transitioning physical records to digital formats, and ensuring compliance with information management standards.
Whether you are looking to start your career in information management or bring existing administrative expertise to a focused, methodical role, we want to hear from you.
Key Responsibilities
Cataloguing & Indexing:
Sort, classify, and index physical and digital documents according to company archiving policies.
Digitisation:
Scan physical records and upload them into our Electronic Document and Records Management System (EDRMS).
Data Integrity:
Conduct quality checks on digitised files to ensure accuracy, clarity, and correct metadata tagging.
Retrieval Support:
Assist internal teams by efficiently locating and retrieving archived files upon request.




Secure Destruction:
Coordinate the secure disposal of obsolete records in line with compliance and retention schedules.
Skills and Experience
Note: Prior experience in archiving or records management is highly regarded, but solid administrative skills and a keen eye for detail are our top priorities.
Detail-Oriented:
Exceptional organisational skills with a knack for spotting data entry errors.
Tech-Savvy:
Proficiency with MS Office Suite (Word, Excel) and comfort learning new database software.
Physical Capability:
Ability to lift and move archive boxes (up to 10kg) comfortably.
Confidentiality:
A solid understanding of data privacy and the importance of handling sensitive information securely.
Communication:
Explicit written and verbal communication skills to collaborate effectively with team members.
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📌 Records And Archiving Assistant Melbourne
🏢 Randstad
📍 Melbourne