Part-Time Administration Officer (with Graphic Design skills a bonus)We are looking for a reliable and detail-oriented Part-Time Administration Officer to join our team on a part-time contract basis (20 hours per week).
This role is primarily focused on administration and operational support.
If you also have graphic design skills, that's a fantastic bonus — and very welcome!
Key ResponsibilitiesAdministration & Operations (Primary Focus)Credit card data entry and reconciliationMaintaining and updating cost, payment, and operational trackersProcessing invoice payments via credit cardCoordinating flights, accommodation, and travel bookingsSupporting the finance team with general admin tasksManaging courier bookings and logisticsOrganizing and maintaining digital and physical file systemsAssisting with recruitment administration (posting roles, scheduling interviews, coordinating communications)Cross-checking conference reports and documents for numerical accuracyEvents SupportAssisting with event-related administration including menus, vendor quotes,



and supplier coordinationGraphic Design (Advantageous — Not Essential)Creating visual assets such as presentations, reports, or marketing materials as neededSupporting design requests across the team when requiredAbout YouStrong attention to detail — you pick up errors others missHighly organized with outstanding file and task management habitsProactive and self-motivated — you take initiativeEager to learn and happy to take explicit directionPositive, team-oriented attitude and a team playerComfortable managing a variety of tasks across different areasSkills & ExperiencePrevious experience in an administration or office support roleProficiency in MS Office (Excel, Word, Outlook) and/or Google WorkspaceExposure to basic finance or accounts administration (highly regarded)Graphic design skills — Adobe Suite or Canva — highly regarded but not essentialBe careful - Don't provide your bank or credit card details when applying for jobs.
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📌 Part Time Administration Officer With Graphic Design Skills A Bonus Melbourne
🏢 Brain Sells
📍 Melbourne