Overview

We are seeking an experienced Contracts Administrator to support the delivery of an upcoming hyperscale data centre project in Tarneit. You will oversee financial management, including budget setup and reporting, progress claims, payment processing, and subcontractor procurement, ensuring strong cost control and alignment with project estimates.

Advantages

- Work-Life Balance: We target a 5-day work week to support a balanced and sustainable schedule.
- Family-Friendly Policies: Receive paid parental leave to support your family needs.
- Novated Leases: Take advantage of novated leasing options to maximize your salary and enjoy tax savings on vehicle expenses.
- H-Perks Employee Rewards: Access exclusive discounts, cashback and everyday savings through our internal benefits platform.
- Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources.
- Diverse Opportunities: Gain exposure to a wide range of roles and industry leaders in our leading market company.

Responsibilities

- Collaborate with Project Managers on financial activities.
- Review Bill of Quantities including agreed Value Management Items and set up project budgets, ensuring accuracy and seeking clarity where alignment with estimates is not achieved.
- Implement and maintain financial tools.
- Process financial tasks according to Hickory's Financial calendar.
- Provide accurate, timely financial reports.
- Submit progress claims promptly.




- Monitor and expedite payments.
- Administer site payments and supplies.
- Process payments in financial software (e.g., Cheops).
- Manage subcontractor tendering and contracts.
- Maintain subcontractor records and insurances.
- Conclude final accounts and release securities.
- Analyze tender documents and contracts.
- Identify and mitigate commercial risks.
- Consult on potential claims and disputes.
- Prepare and manage subcontractor agreements.
- Oversee contract administration.
- Track milestone events and dates.
- Liaise with stakeholders and manage extensions of time.
- Ensure compliance with insurance and contractual requirements.
- Submit necessary notices and claims.
- Review contract documents and project requirements.
- Manage design issues and assess impacts on timelines and costs.
- Document site progress.
- Collaborate with design consultants.
- Ensure effective use of Dynamics 365.
- Prepare handover manuals.
- Assist Project Manager in achieving Practical Completion.

Qualifications

- Bachelor of Construction Management, Engineering, Architecture, Project Management or equivalent.
- Minimum of 5 years' experience in a similar role within the commercial construction industry.
- Experience in large-scale construction projects.
- Experience in successfully negotiating complex contracts with a variety of stakeholders, including trade contractors, suppliers and clients.

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📌 Contracts Administrator (City of Wyndham)
🏢 Hickory
📍 City of Wyndham