Medical Secretary

Gippsland Specialist Group

Drouin, West Gippsland and Latrobe Valley VIC

Medical Administration (Healthcare and Medical)

Casual/Vacation

36 – 40+ per hour

Medical Practice

Gentu

Practice Management

Be the vital link between patients, specialists and our expanding practice team.

This is a rare opportunity to bring your administration skills to a highly respected private specialist group known for exceptional patient care, a supportive workplace culture, and a calm, coordinated approach to clinical excellence. Gippsland Specialist Group continues to grow, and we’re proud to offer a welcoming environment where your professional development is genuinely supported.

About the Practice

Gippsland Specialist Group is the first and leading procedural multidisciplinary private specialist practice in Gippsland providing Gastroenterology, Breast Surgery, General Surgery, General Medicine, Urology, Upper Gastrointestinal Surgery, Colorectal Surgery and Medical Oncology services to the Gippsland region. Located in a beautifully renovated heritage building in Drouin, the practice is warm, patient-centred and highly collaborative, with strong administrative and clinical support systems.

About the Role

As our team expands, we are seeking an enthusiastic Medical Secretary to provide dedicated secretarial and administrative support across our specialist clinics, reporting to the Practice Manager. This is a busy, varied and rewarding role involving direct support to individual specialists and close collaboration with the practice principals across a wide range of administrative duties and practice-support tasks.

This position commences as casual, with a pathway to permanent part-time or full time within three to six months for the right candidate.

Your work will be instrumental in managing consulting schedules, surgical coordination,



patient communication and operational efficiency.

The role also includes opportunities to:

Contribute to GP liaison and referrer engagement

Assist with social media and practice marketing activities

Support the practice principals with broader administrative projects as the group continues to expand and grow

We strongly encourage applications from experienced Medical Secretaries / Personal Assistants seeking a stable, high-quality practice setting. Strong junior candidates who present well and can present an aptitude for learning will be considered.

Remuneration will always be above the Award and based upon experience.

Key Responsibilities

Manage consulting sessions, theatre lists and specialist schedules

Keep an accurate, dynamic and achievable diary for Principal Specialists

Coordinate patient appointments, procedures and follow-up care

Prepare correspondence, referrals, quotes and consent documentation

Maintain accurate and timely patient and administrative records

Liaise professionally with patients, hospitals and referring clinicians

Assist with referrer communication and GP / representative liaison

Support social media, marketing and broader practice operations as skills allow

Contribute flexibly across the practice as needs arise

About You

You are professional, organised and committed to excellent patient care. You thrive in a team environment and handle busy periods with calm and clarity.





We are looking for someone who will grow with our practice. We are always willing to invest in the right candidate and offer a generous professional development allowance to support your continued learning.

Essential attributes:

Strong organisational ability, attention to detail and the capacity to manage competing priorities

Excellent written, verbal and interpersonal communication skills

A positive, reliable, team-oriented attitude

Willingness to provide occasional after-hours overtime or weekend cover and to cover colleagues' leave

Advantageous attributes:

Experience in a medical practice or hospital setting

Familiarity with Genie, Gentu, Xestro or similar practice management software

Interest in marketing, social media or referrer engagement

Strong candidates without specialist practice experience but with demonstrated aptitude and professionalism are encouraged to apply.

Why Join Us?

Above-award remuneration: 35–40+ per hour depending on experience

Flexible salary packaging, leave and superannuation entitlements

Structured pathway from casual to permanent employment for the right candidate

A close-knit administrative team of four

Generous professional development allowance including conference attendance and training courses

Beautiful practice environment within a renovated heritage building

Work locally in one of Victoria's fastest-growing regions — no city commute

Genuine career progression as the practice continues to expand

Please click “Apply” and upload your resume and cover letter. Applications without a cover letter addressing your suitability for this role will not be considered.

For confidential enquiries, please contact:

Sharon Majcherzak to Practice Manager

Posted: 08-08-2026

Salary: 36 to 40 per hour

📌 Medical Secretary (Gippsland)
🏢 Gippsland Specialist Group
📍 Gippsland