Overview

Personal Assistant to Chief Operating Officer

Weinberger Lawyers is a growing commercial law firm based in Sydney, specialising in complex property, commercial and litigation matters. We are seeking a highly organised, proactive and capable Personal Assistant to support the Chief Operating Officer and assist across the wider team.

Responsibilities
Managing emails, calendars, appointments and schedules
Conducting online research and preparing transparent summaries and recommendations
Researching awards, events, memberships, suppliers and business prospects
Assisting with award submissions, applications and other written materials
Coordinating meetings, events, suppliers and external services
Assisting with projects and operational tasks across the business
Drafting and responding to basic correspondence
Preparing documents, formatting materials and assisting with written tasks
Transcribing dictation and assisting with basic legal administration tasks
Filing, document organisation and maintaining records
Supporting other team members with administrative tasks as required
Running errands and completing practical tasks outside the office, including collecting items, visiting the post office, purchasing gifts, organising deliveries, attending the supermarket,



picking up dry cleaning or other tasks that assist the COO and business operations

Additional Team Support

While this role primarily supports the COO, our Principal Lawyer has an existing Personal Assistant who provides dedicated support. During particularly busy periods, you may be required to assist with overflow tasks and collaborate with her to ensure priorities across the business continue to be managed efficiently.

About You
Highly organised and detail-oriented
Proactive and able to anticipate needs before being asked
Comfortable taking ownership and making decisions within your responsibilities
Reliable, discreet and trustworthy
Able to manage multiple priorities at once
Confident conducting online research and finding relevant information quickly
Able to summarise information clearly and logically
Practical, resourceful and solutions-focused
Comfortable with variety and changing priorities
Previous experience in administration, executive assistance, customer service, operations or a similar role is preferred
Legal experience is not required

Location: Martin Place, Sydney

Employment type: Full time, office-based
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📌 Personal Assistant City Of Sydney
🏢 Weinberger Lawyers
📍 City of Sydney