Join Our Growing Team at One of WA's Fastest-Growing Companies!
AWB Co. is a dynamic and rapidly growing company operating across Perth and Adelaide.
As registered builders and licensed electrical, plumbing, and gas fitting contractors, we deliver high-quality project solutions to government and commercial clients.
Based in Osborne Park, we are looking for a highly organised and proactive
Scheduling Coordinator/Administration Assistant
to join our friendly, supportive, and results-driven team.
This is a fast-paced role where you'll coordinate jobs, support our field teams, and ensure exceptional service delivery to our clients.
Key Responsibilities
Coordinate and schedule technicians and subcontractors across multiple client contracts, ensuring resources are allocated based on skills, availability, compliance, and location.
Monitor daily schedules and adjust work allocations to manage urgent jobs, delays, and changing priorities.
Liaise with clients regarding bookings, job progress, site access, and completion updates while delivering exceptional customer service.
Manage jobs within Simpro, maintaining accurate labour, materials, pricing, job status, client portals, and internal records.
Monitor workflows and technician productivity to ensure service delivery targets and KPIs are achieved.
Support Supervisors by raising purchase orders and work orders, ordering materials, and following up outstanding quotes and jobs.
Prepare accurate and timely invoicing in accordance with client requirements and company gross profit targets.
Assist with contract administration, document control, and compliance requirements.
Coordinate the on-call roster and ensure technician timesheets are completed accurately, including billable and non-billable hours.
Provide general administrative support, including preparing quotations, maintaining records,



and assisting the wider operations team.
About You
You are organised, adaptable, and thrive in a busy environment where no two days are the same.
You have excellent communication skills, enjoy coordinating multiple priorities, and take pride in delivering outstanding customer service.
Experience in scheduling, coordination, administration, or service delivery within construction, trade services, facilities management, or a similar industry will be highly regarded.
Experience using Simpro or a comparable job management system is advantageous.
Requirements
Preferred
Qualifications:
:
Certificate III or IV in Business Administration, Construction Management, or a related field preferred.
Industry Experience:
1–3 years' experience in a scheduling or coordination role within the construction or trade services industry.
Systems Knowledge:
Experience using job management systems such as Simpro or similar platforms.
Industry Knowledge:
Understanding of the building and construction industry, including both preventative and reactive maintenance works.
Benefits
Milestone Holidays:
Enjoy a company-funded holiday after 5 and 10 years of service, including $5,000 towards your trip and an extra week of annual leave (conditions apply).
Positive Work Environment:
Join a fun, flexible team with a strong culture and regular social events.
Qualified Growth:
Access to upskilling, training, and career development opportunities to advance your career.
Streamlined Operations:
Benefit from a paperless job management system with administrative support.
Performance Bonuses:
Opportunities for periodic bonuses based on company and individual performance.
Wellness Programs:
Access employee assistance programs for you and your immediate family.
Exclusive Discounts:
Enjoy discounts on health insurance, resorts, and more.

📌 Scheduling Coordinator/Administration Assistant (Perth)
🏢 AWB
📍 Perth