Conquest is a private equity real estate firm with holdings in both Sydney, Australia and London, UK.With 21 years of experience delivering institutional real estate across three core sectors—Residential, Retail and Hotels—the firm is strategically positioned to capitalise on opportunities in both markets.Having grown to $1.8B in AUM by operating through its balance sheet over the past two decades, Conquest is now collaborating with institutional capital to unlock opportunities within its core markets.We are seeking an organised, proactive and capable Executive Assistant (EA) to support our COO - 100% on-site, in the office:Key ResponsibilitiesDeliver sophisticated executive and administrative support, navigating complex priorities in a fast-paced setting to enable strategic focus for the COOExhibit advanced time management capabilities, thriving under deadline pressures while adeptly juggling multiple high-priority initiativesDemonstrate exceptional administrative and organisational prowess, including advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) to streamline workflows and enhance productivityFoster superior communication and stakeholder engagement skills, building and maintaining relationships with senior executives, board members, investors, and external partnersProvide proactive diary management, optimising schedules to align with business objectives and executive availabilityArrange intricate domestic and international travel itineraries, including accommodations, visas, and contingency planning to ensure uninterrupted executive mobilityUndertake ad-hoc strategic tasks as directed by the COO or ELT team, adapting swiftly to evolving demandsServe as the primary liaison for internal and external stakeholders,



projecting a polished, qualified interface that reflects organisational excellenceAccurately capture meeting minutes, disseminate key insights, and track action items to drive accountability and timely deliverablesOversee the progression of ongoing initiatives, ensuring alignment with strategic goals and resolution of dependenciesEfficiently manage information requests from diverse stakeholders, providing a responsive and authoritative first point of contactDynamically handle fluid calendars by negotiating appointments, resolving conflicts, and assembling comprehensive supporting materialsFacilitate impactful meetings through agenda development, confidential minute-taking, distribution, and rigorous follow-up on action itemsDraft and refine executive correspondence, briefing materials, reports, and presentations with precision and insightConduct targeted research, synthesise findings, and deliver actionable intelligence to inform executive strategiesEvaluate, prioritise, and respond to incoming correspondence, monitoring follow-through to mitigate risks and capitalise on opportunitiesCompile and analyse data for administrative and financial reporting, supporting informed decision-making at the executive levelCollaborate across teams to achieve collective objectives,



contributing expertise and initiative as neededSafeguard sensitive information with unwavering confidentiality, adhering to ethical and legal standards essential for C-Suite operationsEssential Qualifications and AttributesAt least 5 years of progressive experience in a senior executive assistant role, ideally supporting C-level finance or leadership functionsProven track record of delivering results within stringent timelines while handling confidential and proprietary information with integrityImpeccable personal presentation that embodies professionalism and aligns with the organisation's core values and executive ethosSuperior digital literacy, with expert-level skills in Microsoft Word, Excel, and Outlook, enabling data manipulation, financial modelling support, and seamless collaborationSelf-motivated and resilient, with a proactive mindset, reliability, and diplomatic finesse in high-pressure scenariosArticulate verbal communication abilities, adept at conveying directives and fostering consensus among senior internal and external stakeholdersHighly refined organisational acumen, ensuring meticulous coordination of complex prioritiesAdaptable and resilient, capable of pivoting to accommodate shifting workloads and strategic imperativesKeen attention to detail, minimising errors in critical executive deliverablesAutonomous in execution, yet collaborative in approach, recognising the value of team alignment for optimal outcomesExemplary written communication skills, crafting clear, concise, and persuasive content for executive audiencesUnwavering loyalty and commitment to confidentiality, essential for trusted C‐Suite advisory supportOnly shortlisted candidates will be contacted.
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📌 Executive Assistant (Ea) (New South Wales)
🏢 Conquest
📍 New South Wales