Philanthropic Data & Administration Coordinator

Are you a highly organised administrator with solid data skills and a passion for creating meaningful connections? This is an exciting prospect to join the Advancement team at a leading independent school, supporting philanthropy, donor engagement and community initiatives. Working closely with the Associate Director of Advancement, you will play a key role in supporting fundraising activities through accurate data management, event coordination and high-level administration. This is a varied role where no two days are the same, combining stakeholder engagement, database management, reporting and supporting impactful events.

Key responsibilities:
Providing administrative support to the Associate Director of Advancement, including correspondence, scheduling and meeting preparation
Maintaining accurate donor records, processing donations and supporting reporting and data analysis
Managing CRM/database information and ensuring data integrity through regular audits
Coordinating donor and community events, including invitations, registrations, guest lists, logistics and post-event follow-up
Supporting donor communications,



stewardship activities and engagement initiatives
Identifying opportunities to improve processes and enhance administrative efficiency

About you:
Demonstrated experience in administration, coordination or executive support within a busy workplace
Strong Microsoft Office skills, particularly Excel, Word and Outlook
Confidence using databases, CRM systems or online platforms, with the ability to quickly learn new systems
Excellent communication skills and the ability to engage professionally with a diverse range of stakeholders
Solid attention to detail and a commitment to maintaining accurate and confidential information
Experience coordinating events, projects or stakeholder engagement activities will be highly regarded
Experience within education, not-for-profit, membership or community-focused organisations will be advantageous.

This is a wonderful opportunity to join a values-driven environment where your administration and relationship-building skills will directly support meaningful philanthropic outcomes and strengthen the school community.
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📌 Philanthropic Data & Administration Coordinator Melbourne
🏢 McKinley Green
📍 Melbourne