Fashion Production Coordinator – Join the OnceWas Team!
OnceWas is looking for a highly organised and detail-focused Fashion Production Coordinator to support the development and delivery of our seasonal collections.Reporting to our GM of Design and Production, you will help keep product information, timelines and documentation accurate and up to date, while ensuring information flows smoothly from design and production through to ecommerce, marketing, wholesale and operations.This is a hands‐on role for someone who loves fashion but is equally energised by organisation, systems and getting the details right.Full-Time | Hawthorn East, Melbourne | Premium Australian womenswear brandOnceWas is looking for a highly organised and detail-focused Fashion Production Coordinator to support the development and delivery of our seasonal collections.Reporting to our GM of Design and Production, you'll help keep product information, timelines and documentation accurate and up to date, while ensuring information flows smoothly from design and production through to ecommerce, marketing, wholesale and operations.This is a hands‐on role for someone who loves fashion but is equally energised by organisation, systems and getting the details right.About UsAt OnceWas, we design timeless investment pieces that blend artistry with wearability—crafted to inspire confidence and empower self-expression.
We're a proudly Australian, female‐founded brand with a strong focus on integrity, customer experience,



and sustainable business growth.We're not just building fashion—we're building a brand our customers trust and a team that is passionate about the process.About the RoleAs Production Coordinator, you'll play a pivotal role in connecting the dots between design, development, and delivery.
You will support our GM of Design and Production across product development, production administration and cross‐functional product handovers.Key responsibilities include:Updating fit packs, style details and product documentationSetting up styles, purchase orders and production recordsMaintaining sampling and bulk production trackersAttending fit sessions and recording notes and actionsLiaising with factories, fabric mills and suppliersTracking samples, approvals, fabrics, trims and delivery datesMaintaining accurate product information across shared systemsCoordinating product handovers to ecommerce, marketing, wholesale and operationsEnsuring changes to styles, delivery dates and product details are communicated clearlyRetouching campaign and product imagery in Adobe PhotoshopPreparing and resizing imagery for ecommerce, marketing and wholesale useSupporting product uploads, photoshoots and seasonal launch preparationHelping improve templates,



trackers and administrative processesAbout youYou are meticulous, proactive and naturally positive at keeping people, information and deadlines organised.You will bring:One to three years' experience in fashion production, product development or a related roleAn understanding of the fashion development and production processExperience with fit packs, specifications or product documentationStrong Excel or Google Sheets skillsProficiency in Adobe Photoshop, including product and campaign image retouchingStrong written and verbal communication skillsExcellent attention to detailThe confidence to follow up outstanding actions and raise risks earlyA calm, collaborative and accountable working styleA willingness to adopt new systems and AI‐enabled tools to improve accuracy and efficiencyExperience with Indigo8, Adobe Illustrator or a similar fashion production system would be highly regarded.Why join OnceWasWe believe in a workplace where creativity, purpose and people thrive.
You'll be working directly with senior decision-makers and creatives—giving you valuable exposure and opportunities to grow.You'll enjoy:Close mentoring from our GM of Design and ProductionExposure across design, production, ecommerce, marketing and operationsGenerous wardrobe allowance and team product discountBirthday leaveFlexible working arrangements following onboardingProfessional development opportunitiesA beautiful studio in Hawthorn EastA supportive and collaborative team
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📌 Fashion Production Coordinator (Victoria)
🏢 OnceWas
📍 Victoria