Job Description: The Inventory / Purchasing & Administration Officer plays a critical role in the efficient operation of the branch by managing inventory, purchasing, administration, accounts support, and office systems.
This position ensures stock availability, accurate inventory management, effective supplier relationships, and smooth day to day administration while supporting customers, the Branch Manager, and the wider team.
The role is responsible for maintaining inventory accuracy, coordinating purchasing activities, supporting financial administration, managing customer account processes, and ensuring branch administration is completed accurately and on time.
Key Responsibilities:· The core responsibility for all CNW employees is to prioritise health and safety above all else in the workplace, ensuring that reasonable care for the health and safety of themselves, as well as other people, is constantly at the forefront of everybody's minds.
Inventory & PurchasingPurchase inventory and monitor stock levels to ensure appropriate stock availability.Coordinate with sales and warehouse teams to maintain optimal inventory levels.Develop and maintain inventory management processes that improve stock accuracy and efficiency.Conduct regular stocktakes and inventory audits with the Branch Manager and reconcile discrepancies.Analyse inventory trends and assist with demand forecasting.Monitor aged stock and implement strategies to reduce slow-moving inventory.Approve stock adjustments and action outstanding RFCs within delegated authority.Ensure all outstanding purchase orders are maintained with accurate delivery dates to improve DIFOT performance.Build solid relationships with suppliers to maximise service, pricing,



bulk buy opportunities and delivery performance.Utilise Preferred Suppliers in line with company commercial strategy.Liaise with the Commercial Team regarding purchasing and supplier performance.Support Preferred Range initiatives across the branch network.Provide regular inventory and purchasing reports to the Branch Manager.
AdministrationProvide day to day administrative support to ensure the efficient operation of the branch.Answer incoming phone calls, respond to emails and manage correspondence.Maintain filing systems and ensure branch documentation is organised and easily accessible.Maintain customer and supplier databases, including CRM information.Order office supplies and manage office consumables.Support the Branch Manager with administrative tasks including timesheets, Concur expense processing and general office administration.Ensure unassigned GRNs are completed by the required monthly deadline.
Accounts AdministrationContact customers regarding account payments and assist with collections.Maintain the Trial Balance and monitor overdue accounts.Record customer payment conversations accurately within the Credit Diary.Notify the Branch Manager of any anticipated payment issues.Build strong relationships with customer Accounts Payable teams.Support supplier Return for Credit (RFC) processes.Process customer payments and ensure accurate receipting and reconciliation.Complete daily banking reconciliation and cash deposits.Assist with urgent payment requests when required.
Customer & Team SupportWork closely with sales, warehouse and management teams to support branch operations.Deliver a high level of internal and external customer service.Identify opportunities to improve branch processes, inventory accuracy and administrative efficiency.Maintain confidentiality of company and customer information.Perform other duties as reasonably required by the Branch Manager.
Key AttributesHighly organised with excellent attention to detail.Strong time management and ability to prioritise multiple tasks.Excellent communication and interpersonal skills.Strong analytical and problem-solving ability.High level of computer literacy, particularly Microsoft Office and ERP systems.Ability to work independently while contributing positively to the branch team.Strong customer service focus.Commercial awareness and sound decision-making ability.

📌 Inventory, Purchasing And Administration Officer (Queensland)
🏢 CNW Electrical Wholesale
📍 Queensland