Operations Scheduler & Administrator
Join a Growing Electrical Infrastructure Leader | Melbourne Western Suburbs
About Us
We are a well-established and growing organisation supporting the electrical infrastructure industry across Victoria.
With more than 15 years of experience, we have built a strong reputation for delivering safe, reliable and high-quality services across maintenance, construction and asset management operations.
As our business continues to grow, we are seeking an organised and proactive Operations Scheduler & Administrator to play a key role in coordinating our people, resources and daily operations.
The Opportunity
This is a hands-on operational role responsible for workforce scheduling, resource allocation, fleet coordination and workflow management across multiple service divisions.
Reporting to the Head of Asset Management and working closely with our Maintenance and Construction teams, you will coordinate field crews, vehicles, plant and equipment to ensure works are delivered safely, efficiently and in accordance with client and contractual requirements.
This role suits an experienced scheduler or service coordinator who thrives in a fast-paced environment, enjoys problem solving and can confidently manage changing priorities while maintaining strong attention to detail.
Key Responsibilities
Schedule and coordinate field personnel across electrical, civil, maintenance and programmed works activities
Allocate labour, fleet, plant, equipment and specialist resources to maximise operational efficiency
Monitor daily work progress and adjust schedules to meet client requirements and contractual response times
Liaise with field crews,



supervisors, clients and management to ensure effective communication and service delivery
Manage schedule disruptions arising from weather events, emergency works, site access issues and resource availability
Coordinate fleet servicing, equipment maintenance and repairs to minimise operational downtime
Monitor workflow, workloads and resource utilisation across multiple business divisions
Coordinate client meetings, operational meetings and toolbox talks as requiredSupport KPI reporting and operational performance targets
Assist with audits, compliance activities and general operational administration
Provide support to the Operations Administrator and wider management team as required
What Success Looks Like
Maintain efficient utilisation of crews, vehicles and equipment
Meet client expectations and contractual response requirements
Proactively identify scheduling conflicts and operational risks before they impact delivery
Build strong working relationships with field teams, clients and internal stakeholders
Keep multiple workstreams operating efficiently while maintaining accuracy and attention to detail
What You'll Bring
To be successful in this role, you will have:
Previous experience in scheduling, dispatch, service coordination,



workforce planning or operational administration
Experience coordinating field-based teams within electrical, utilities, civil, maintenance, construction or similar industries
Strong organisational and time management skills with the ability to manage competing priorities
Excellent communication and stakeholder management skills
Proven ability to make scheduling decisions and solve problems under pressure
High attention to detail and a commitment to quality outcomes
Strong proficiency in Microsoft Excel and Microsoft Office applications
Experience using AroFlo, Sage Field Operations or similar field service management systems will be highly regarded
You will also be:
Proactive and solutions-focused
Customer-focused and commercially aware
A collaborative team player
Adaptable and comfortable working in a dynamic environment
Motivated to drive efficiency and continuous improvement
Why Join Us?
Permanent full-time position
Established and growing privately owned business
Secure role within an essential infrastructure industry
Supportive leadership team and collaborative workplace culture
Chance to make a genuine impact on operational performance
Ongoing training and professional development
Diverse and challenging role with genuine responsibility and autonomy
Immediate start available for the right candidate
Ready to Take Ownership of a Key Operational Role?
If you have experience coordinating field-based operations and enjoy keeping people, resources and projects moving efficiently, we'd like to hear from you.
#J-*****-Ljbffr

📌 Scheduler/Administrator (Melbourne)
🏢 Applied Installations
📍 Melbourne