Speech Ease Therapy Services – North Melbourne VIC
If you're an organised, proactive and thoughtful person who thrives on keeping things running smoothly behind the scenes, and you want a role in a Practice where you can help children and families, this might be exactly what you're looking for.
Speech Ease Speech Pathology is a well-established, close-knit allied health practice across two Melbourne locations, and we're looking for an Office Manager to join us.
About the Role
This is a part-time (22.8 hours per week), hands-on operational role responsible for keeping our two clinic sites running smoothly.
You'll manage compliance, reporting, facilities, systems, and admin team support, and you'll do it consistently and proactively, without needing follow-up.
If you get quiet satisfaction from a well-organised office and operation, nothing falling through the cracks, and reports that are always accurate and on time, this role is for you.
What You'll Get
Part-time hours across a 3-4 day week; we're flexible on how the hours are structured.
You can work within school hours if you wish.
Above award wages $36-$40 per hour, plus super.
A clearly defined role where you get to work closely with other admin team members who are client support (reception team)
Work within an established, stable practice with over 10 years of operation and a warm, genuine team culture
Direct access to the Director and genuine autonomy in how you manage your day
A role where you can continue to grow professionally.
What You'll Be Doing
Managing day-to-day clinic operations across both sites: facilities, resources, equipment, vendors, and office presentation
Keeping clinician compliance current: onboarding documentation, WWC checks, first aid, insurance, and registrations




Running weekly and monthly reporting: Cliniko dashboards, management plan audits, outstanding invoices
Supporting and coordinating the admin team day to day
Owning admin recruitment end to end: from job posting through to first day
Maintaining and improving operational systems and procedures
Managing stationery, supplies, and equipment: ordering restocks and keeping the clinics well resourced across both sites
Monitoring outstanding invoices and keeping debtors within agreed targets
Approving admin team timesheets and leave
Coordinating team wellbeing activities such as monthly events, birthday recognition, seasonal celebrations
Ensuring both sites are OH&S; compliant
Making monthly visits to North Melbourne to check that the office management is up to date
There is scope for this role to grow for the right person.
Training will be provided.
What We're Looking For
Organised and detail-oriented.
Proactive: you notice what needs doing before being asked and bring solutions, not just problems
Reliable and consistent: you hold the same standard in routine tasks every week, not just at the start
Transparent communicator: you keep the right people informed and flag things early
Comfortable with behind‐the‐scenes work: a smoothly running practice is its own reward
Experience in allied health, healthcare, or a similar operational environment: familiarity with Cliniko or NDIS is a bonus but not essential.
About Speech Ease
Speech Ease Speech Pathology is an established allied health practice operating across two Melbourne locations - Williams Landing and North Melbourne.
We've been supporting children and families since ****.
We're a close-knit, values-driven practice that takes quality of care and team culture seriously.
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📌 Office Manager | Allied Health (Melbourne)
🏢 Speech Ease Therapy Services
📍 Melbourne