Who We Are
Brubecks Boutique Foods is an innovative and fast-growing food manufacturing business selling to a wide range of independent retail supermarkets and retailers.
Our people-first culture, commitment to quality and the pursuit to make ridiculously delicious foods set us apart in the industry.
Why This Role Matters
We're seeking a standout Admin finance specialist to oversee day-to-day administrative, accounting, and basic HR tasks.
In this role, your attention to detail and proactive problem-solving will directly shape our operational efficiency and customer satisfaction.
What You'll Do
1. Accounts & Finance Support
Invoice Management:Enter incoming invoices into Xero Accounting Software balanced against statements.
Accounts Payable & Receivable:Approve bills, reconcile payments, handle routine invoice follow-ups, credit requests and keep an eye on outstanding balances in Xero.
Transaction Reconciliation:Investigate unknown transactions, attach receipts/invoices, and maintain organized financial records.
Payroll:Gather and verify weekly timesheets, resolve discrepancies, and collaborate with the Roster Scheduler before final submission and collation of weekly wage run.
Reporting:Develop and deliver weekly dashboard reports to the Managing Director and Sales team, including key financial updates and performance insights.
2. Office & Administrative Efficiency
Document & File Management:Scan, organize, and store all documents (OFFICE365), ensuring easy access and proper folder hygiene.
Inbox & Call Management:Triage emails and handle phone queries regarding accounts—resolving straightforward issues or redirecting to the correct team member.
Scheduling & Coordination:Maintain company calendars, book meetings,



and support day-to-day office needs.
Operations Support:Provide support to the operations team as required during annual leave requests.
3. HR Administration
Onboarding:Prepare contracts, tax forms, and super forms for new hires; ensure smooth day-one experiences.
Offboarding:Coordinate balances, final pay details, and exit documentation.
About You
3-5 Years of Relevant Experience
You've held roles in administration, bookkeeping, accounts, or operations support—ideally in a fast-paced environment.
Xero Proficiency
You are Xero certified (this is a must have requirement) and you are confident in navigating this cloud-based accounting software for invoicing, reconciling, and basic bookkeeping tasks.
Organized & Detail-Oriented
You double-check your work and keep a systematic approach to tasks, ensuring nothing slips through the cracks.
Excellent Communicator
Whether on the phone or via email, you handle queries with clarity, warmth, and professionalism.
Proactive Problem-Solver
You're quick to spot irregularities or inefficiencies, bringing solutions or improvements to the table.
What We Offer
Flexibility:Primarily based in Murarrie (may include the option for some remote workdays).
Professional Growth:Gain valuable hands-on experience in both administrative operations and finance, with opportunities to progress as we expand.
Team Culture:Collaborate with a supportive crew that values continuous improvement, recognition, and shared success.
Impactful Role:Directly influence company performance by streamlining essential processes and ensuring timely, accurate financial management.
Salary & Perks
$75K + Super(based on experience and skill set)
#J-*****-Ljbffr

📌 Administration Finance Officer (Queensland)
🏢 Brubecks
📍 Queensland