Japanese-Speaking Administrator
Sydney CBD
Full time Permanent Position
Hybrid working environment
About the Role
AJapanese global company is seeking aJapanese-Speaking Administrator to join its Sydney CBD office.This is a varied role that combines administrative support, expatriate support, and office coordination,Youwill work closely with local and Japanese stakeholders to ensure smooth day-to-day business operations.
This opportunity is ideal for someone who enjoys being thecentral pointof contact within an office and can confidently balance multiple priorities in a professional corporate environment.
Key Responsibilities
Administration & Expatriate Support
Provide administrative support to Japanese expatriate employees and corporate staff
Assistwith expense claims, travel arrangements, and internal application processes
Coordinate business trip bookings, accommodation, and meeting arrangements
Support entertainment expense administration and related documentation
Manage correspondence, courier services, and business-related documentation
Maintain digital and physical filing systems
Coordinate visitor reception, meeting room bookings, and hospitality arrangements
Liaise with internal departments to ensure compliance with company procedures and policies
Basic IT Support
Provide first-level IT support to office users, working closely with external IT service providers.
Assistwith the setup, configuration, and maintenance of laptops, mobile devices, monitors, and other office equipment.




Support the resolution of basic hardware, software, and network connectivity issues, escalating matters whenrequired.
Liaise with the Head Office IT team and external vendors to ensuretimelytechnical support and system maintenance.
Office & Fleet Administration
Support the smooth operation of the Sydney office
Manage office supplies, equipment, and vendor relationships
Coordinate office maintenance and building management requests
Assistwith company vehicle lease administration, renewals, and maintenance coordination
Maintain vehicle-related records and support policy compliance
About You
Previousexperience in administration, office coordination, executive support, or a similar role
Native-level Japanese and English communication skills
Strong organisational and multitasking abilities
High levelof accuracy and attention to detail
Proficiencyin Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Unlimited work rights such asPermanent Resident, Citizen, Parter Visa
At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.
We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability.
If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator ****** or visit additional contact details.
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📌 Japanese-Speaking Administrator (New South Wales)
🏢 HOBAN Recruitment
📍 New South Wales