Office Administrator & Personal Assistant
Do you take pride in your track record in administration or customer-facing work? Do you have a genuine care for young people and their families, along with the initiative to take ownership of tasks from start to finish? Then this role is for you!
About the Company
Our client is a well-established independent co-educational school catering for students from Early Learning through to Year 12. With a strong values-based ethos, the school is dedicated to the personal development of its students, nurturing them to become lifelong independent learners of fine character, integrity compassion. The learning environment is focused on strong academic achievement alongside positive wellbeing, helping students flourish intellectually, socially, emotionally and personally.
About the Role
Our client requires a highly computer literate and customer-focused Administrator and Personal Assistant to join their team. In this busy and diverse role, you will workalongside the senior management team, assisting with daily administration duties and providing a high level of customer service to students, parents and staff.
Key Responsibilities
Provide assistance
to a Head of Department
Provide
exceptional customer service
, both face to face and over the phone
Build and maintain relationships
with staff, parents and students
Manage diaries, calendars and timetables for individuals and the school
Prepare, distribute and
record correspondence
as needed
Record and administer school attendance
Provide ad hoc administration
support as required




Do you take pride in your track record in administration or customer-facing work? Do you have a genuine care for young people and their families, along with the initiative to take ownership of tasks from start to finish? Then this role is for you!
About the Company
Our client is a well-established independent co-educational school catering for students from Early Learning through to Year 12. With a strong values-based ethos, the school is dedicated to the personal development of its students, nurturing them to become lifelong independent learners of fine character, integrity compassion. The learning environment is focused on strong academic achievement alongside positive wellbeing, helping students flourish intellectually, socially, emotionally and personally.
About the Role
Our client requires a highly computer literate and customer-focused Administrator and Personal Assistant to join their team. In this busy and diverse role, you will workalongside the senior management team, assisting with daily administration duties and providing a high level of customer service to students, parents and staff.
Key Responsibilities
Provide assistance
to a Head of Department
Provide
exceptional customer service
, both face to face and over the phone




Build and maintain relationships
with staff, parents and students
Manage diaries, calendars and timetables for individuals and the school
Prepare, distribute and
record correspondence
as needed
Record and administer school attendance
Provide ad hoc administration
support as required
Skills and Experience
Robust communication
and relationship-building skills
Tech savvy, with willingness to learn the school's
internal CRM
, Compass
Proficient with
Microsoft Office and OneDrive
Professional, caring and compassionate
, yet self-motivated and driven
Ability to prioritise tasks
and multitask effectively
Experience in a similar role within education highly regarded
Benefits
Extra annual leave
, with school holidays off
On-site parking
Join a values-driven school community with a strong sense of purpose and care
Varied role
offering genuine day-to-day exposure across
administration, PA support and front-of-house service
Supportive management
team and collaborative working environment
Consistent Monday to Friday hours with an early
finish on Fridays
What We're Looking For
Current
Working with Children Check
, or willingness to obtain one
Strong communication
and relationship-building skills
A tech-savvy approach and
confidence picking up new systems
Ability to work
Monday to Thursday, 8:15am – 4:15pm, and Friday until 3:00pm
Experience in a similar administration or PA role within an education setting highly regarded
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📌 Office Administrator & Personal Assistant (Melbourne)
🏢 Brook Recruitment
📍 Melbourne