We are seeking an Executive Assistant to provide high-level administrative and business support to a high performing team within JLL's Capital Markets division in Australia. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and sensitive information across multiple stakeholders in a fast-paced commercial real estate workplace.
What You'll Do
Provide comprehensive administrative support to the leader, managing complex calendars, coordinating meetings across multiple time zones, and handling confidential correspondence
Prepare executives for meetings by compiling briefing materials, market updates, and client information
Manage travel arrangements and logistics for domestic and international business trips
Assist with capital markets transactions by organizing deal documentation and coordinating with legal and financial teams
Prepare marketing materials, pitch books, and client presentations
Plan and execute client events, investor meetings, and market briefings
Maintain confidential filing systems, prepare reports and presentations, and manage contact databases across CRM systems
What We're Looking For
Previous high level executive assistant experience, preferably in financial services, real estate, or professional services environment
Experience supporting C-level executives in a corporate setting strongly preferred
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with CRM systems and database management
Familiarity with presentation software and basic graphic design capabilities




Strong typing skills and attention to detail in document preparation
Exceptional organizational and time management abilities with capacity to prioritize multiple urgent tasks
Strong written and verbal communication skills
High level of discretion and ability to handle confidential information
You Are
A self-starter with strong initiative and problem‐solving skills
Detail‐oriented and calm under pressure
Committed to maintaining confidentiality and exercising sound judgment
What JLL Can Offer You
Recognition benefits
Corporate discounts and offers
'You' Days
Health & Wellbeing programs
Learning & Development platforms
Mentorship from industry‐leading professionals
Paid time off for volunteer work
Take advantage of workplace perks including complimentary barista coffee and iced beverages in a vibrant, collaborative workspace
As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World's Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
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📌 Executive Team Assistant (Fixed Term Contract, 9 Months - Part Time) (Brisbane)
🏢 Jll
📍 Brisbane