Executive Assistant and office coordinator
The Executive Assistant & Office Coordinator provides high-level administrative and organisational support to the Managing Director | Construction while ensuring the smooth day-to-day operation of the office environment.
This role serves as a central point of coordination across the business, managing executive schedules, meetings, communications, reporting, office administration, and stakeholder interactions. The position requires a highly organised, proactive, and professional individual who can manage competing priorities, maintain confidentiality, and deliver exceptional support to leadership and the broader team.
Executive Support
Provide comprehensive executive support to the Managing Director | Construction.
Manage calendars, appointments, meetings, and travel arrangements.
Coordinate and prioritise correspondence, emails, and communications.
Prepare presentations, reports, meeting packs, and business documentation.
Screen and manage incoming requests and enquiries.
Assist with confidential business matters and sensitive information.
Meeting & Communication Coordination
Coordinate internal and external meetings, including scheduling, agendas, and logistics.
Prepare meeting minutes and maintain action registers.
Monitor and follow up outstanding actions and commitments.
Facilitate communication between leadership, employees, clients, and external stakeholders.
Support company events, workshops, and team functions.
Office Administration & Coordination
Oversee the day-to-day operation of the Brisbane office.
Coordinate office supplies, facilities, equipment, and service providers.
Maintain office systems, filing structures, and administrative processes.
Act as the primary contact for office-related enquiries and support.
Ensure a professional and welcoming office environment.
Reporting & Document Management
Assist in the preparation and distribution of reports and business documentation.
Maintain accurate records, databases, and filing systems.




Support document control processes and information management requirements.
Ensure business information is organised, secure, and easily accessible.
Coordinate the collection and consolidation of information for reporting purposes.
Team & Employee Support
Assist with onboarding and induction coordination for new employees.
Support employee engagement initiatives and team events.
Coordinate training bookings and administrative requirements.
Provide general administrative assistance to the broader Construction team.
Support leaders with ad hoc administrative and project coordination activities.
Stakeholder Management
Build positive relationships with internal and external stakeholders.
Act as a professional representative of the Construction team.
Liaise with clients, consultants, suppliers, and service providers as required.
Ensure enquiries and requests are managed promptly and professionally.
Governance & Confidentiality
Maintain strict confidentiality regarding business information.
Ensure administrative processes align with company policies and procedures.
Support governance, compliance, and record-keeping requirements.
Uphold professional standards in all interactions and communications.
The Executive Assistant & Office Coordinator will be responsible for delivering:
Efficient and qualified executive support to the Managing Director.
Well-organised calendars, meetings, and travel arrangements.
Accurate and timely preparation of reports and business documentation.
Smooth day-to-day operation of office administration functions.
Effective coordination of stakeholder communication and meetings.
High levels of internal customer service and team support.
Accurate record management and document control.
Professional management of confidential information.
Additional information
Prime CBD location with a modern waterfront office, offering a fantastic working
Join a collaborative and supportive team with an excellent culture and a competi
Work directly with the Managing Director, providing one-on-one mentorship and th
#J-*****-Ljbffr

📌 Executive Assistant And Office Coordinator (Queensland)
🏢 Niche Talent.
📍 Queensland