OverviewHeidrick & Struggles is the world's foremost advisor on executive leadership, driving superior client performance through premier human capital leadership advisory services.
For more than 70 years, we've delivered value for our clients by leveraging unrivaled expertise to help organizations discover and enable outstanding leaders and teams.ResponsibilitiesThe Executive Assistant (EA) provides project and business administration support to the search team in all aspects of the search process, including:Document preparation and managementScheduling and planning of candidate and client interviews and meetingsAccounts receivable and accounts payableExpense reportingCorrespondence and file managementSpecific responsibilities include:Administration of the search process for all team search assignmentsFormatting, editing, proofreading, preparing and transmitting client deliverablesMaintaining consultant calendarPreparing travel itineraries for the consultant, client or candidate in any part of the search processSupporting search team with account management and client relationship, including consultant expenses, client invoices/receivables and other financial reportsCreating and maintaining an efficient file management and follow‐up system for all search processesMaintaining client and candidate communications through scheduling and prioritizing telephone and email communicationVerifying degrees of candidatesConsistently building strong relationships and good rapport with candidates and clientsMaintaining the accuracy, quality and integrity of all search information in the Heidrick & Struggles databaseMaintaining and developing job‐related skills by attending company learning programs and keeping up‐to‐date with job/industry‐related readingMaintaining client,



candidate and company‐wide confidentialityContributing to the team and office by providing reception relief and back‐up assistance to other EAsMay assist with database research and coding of records in collaboration with Associate or Research Associate practice resourcesQualificationsHigh school education required; college degree desiredAt least five years of administrative experience in roles requiring strong project coordinationDemonstrated business acumen and financial awarenessProficient knowledge of all Microsoft Office productsMinimum keyboarding skills of 60 words per minuteExperience with proprietary database environments, a plusExcellent communication skills—verbal, written and listeningExperience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communicationsProfessional services experience, a plusBehavioral CompetenciesExternal and internal awareness: Maintains personal contacts across the internal organization and appropriately shares information.Addresses business process issues proactively with other areas, as necessary.Analytical thinking: Develops frameworks to assure that "pros" and "cons" are evaluated, key issues are identified and detailed analysis is synthesized.Creative thinking: Sets a personal example of seeking out new and better ways of doing things.
Stays open to new ideas and approaches.
Generates new ideas.Client orientation: Constantly hones understanding and responsiveness to internal and external client requirements, goals and issues.Self‐confidence and determination: Manages most situations in a calm, steady, "can‐do" manner.
Demonstrates self‐confidence; resilient.
Demonstrates a focus on results over time; resourceful, tenacious.Relationship building:



Takes the time to maintain relationships and create new ones.Driving results: Manages projects, activities and resources according to search and team strategy effectively.
Sets priorities and reviews progress against goals regularly.
Multitasks effectively and efficiently.Best practice perspective: Seeks to adopt best practices to increase effectiveness and organization competitiveness.Eager to participate in the coaching and mentoring of new employees through formal and informal learning programs and relationships.Possesses strong personal commitment to quality standards and meeting quality expectations.
Gives constructive feedback and recommends suggestions for improvement, where appropriate.Organizational buy‐in: Generates enthusiasm for company strategies and key initiatives.
Energizes others with whom he or she is in regular contact.Personal CharacteristicsAvailable to work Monday through Friday during normal office hours.Demonstrates strong business ethics (honesty, integrity, confidentiality, discretion) in all situations.Strong team player.Maintains composure in fast‐paced, rapidly changing environment.Displays appropriate sense of humor in the workplace.Flexible to work overtime, when needed.Heidrick & Struggles is an equal chance employer committed to hiring qualified protected veterans and individuals with disabilities.
All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.
Heidrick & Struggles is committed to providing reasonable accommodations and/or adjustments during our recruitment process.
If you are selected for an interview and require an accommodation and/or adjustment, please inform your Talent Acquisition professional.
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📌 Executive Assistant (Melbourne)
🏢 Heidrick & Struggles International
📍 Melbourne