Junior Project Manager / Contracts Administrator
Junior Project Manager / Contracts Administrator
Prospect Landscapes | Frenchs Forest, Sydney
Prospect Landscapes is seeking a motivated Junior Project Manager / Contracts Administrator to join our growing team.
We're a Sydney-based landscape construction company delivering commercial, government and high-end residential projects across Sydney, Newcastle and regional NSW.
With a strong pipeline of secured work and increasingly larger projects, we're looking for someone who wants genuine responsibility and the opportunity to grow with the business.
The Role
Working closely with the Managing Director, Estimator and Site Supervisors, you'll assist with the commercial and operational delivery of multiple landscape construction projects.
This is a client-facing position combining office-based contract administration with regular site involvement.
You'll need to be confident communicating with clients, builders, consultants, subcontractors, suppliers and our internal site teams.
Your responsibilities will include:
Developing and maintaining solid relationships with clients and project stakeholdersRepresenting Prospect Landscapes at client, project and site meetingsPreparing and managing subcontractor and supplier packagesAssisting with procurement, purchase orders and material schedulingTracking project costs, budgets and forecastsPreparing progress claims and managing variationsReviewing drawings, specifications and project documentationPreparing RFIs, notices and general contract correspondenceMaintaining project registers,



records and compliance documentationAssisting with project programs and resource planningCoordinating with clients, consultants, suppliers and site teamsRegularly visiting projects to monitor progress and resolve issuesSupporting projects through delivery, completion and close-out
About You
We're looking for someone with proven construction industry experience who is ready to take greater ownership of project delivery.
You'll need to be personable, professional and confident representing the company.
You should be equally comfortable managing documentation and commercial matters in the office as you are attending meetings, walking projects and working through practical issues onsite.
Ideally, you will have:
At least three years' experience within the construction industryPrevious experience working as a Project Manager and/or Contracts AdministratorA qualification in Construction Management, Project Management, Quantity Surveying or a related fieldExperience managing subcontractors, procurement, progress claims and variationsA sound understanding of construction contracts, drawings and specificationsStrong commercial awareness and confidence working with project budgetsStrong interpersonal skills and a professional,



approachable mannerConfidence communicating directly with clients and senior project stakeholdersExcellent organisation and attention to detailStrong written and verbal communication skillsThe ability to manage multiple projects and competing prioritiesA practical, solutions-focused approachThe ability to work effectively in both office and site environmentsA willingness to take ownership and contribute to the continued growth of the business
Experience within landscaping, civil works or external works would be highly regarded but isn't essential.
More importantly, we're looking for someone reliable, commercially aware and capable of building strong relationships with both clients and site teams.
Why Join Prospect Landscapes?
This isn't a role where you'll spend years completing the same administrative tasks.
You'll work directly with senior management and be exposed to the full project lifecycle—from tender handover and procurement through to delivery, claims and final completion.
You'll benefit from:
Direct mentoring from the Managing DirectorExposure to a wide range of commercial projectsGenuine responsibility and input into project deliveryA clear pathway towards becoming a Project ManagerA balance of office-based and onsite workA close-knit and practical team environmentThe opportunity to help improve systems as the company growsCompetitive remuneration based on experience
We're looking for someone who wants to build a long-term career, develop quickly and play an important role in the next stage of Prospect Landscapes' growth.
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📌 Junior Project Manager / Contracts Administrator (New South Wales)
🏢 Prospect Landscapes
📍 New South Wales