Coastal Plastic Surgery Centre – Mornington VICFull-Time | 12-Month Maternity Leave ContractAn exciting opportunity exists for an experienced, highly capable Medical Secretary / Personal Assistant to join the team at Coastal Plastic Surgery Centre in Mornington on a full-time, 12-month maternity leave contract.This role serves as the primary point of contact between patients and the surgeon and is integral to delivering an exceptional patient experience.
The successful applicant will join a professional and supportive team dedicated to excellence in patient care.We are seeking an individual who thrives in a busy surgical practice, works well collaboratively, demonstrates outstanding organisational skills, and can manage multiple priorities with professionalism and efficiency.
Previous experience in a surgical office environment is highly desirable.Key Duties and ResponsibilitiesProviding secretarial and personal assistant support to the surgeonWelcoming patients and managing reception dutiesScheduling consultations, procedures, and surgeriesCoordinating all aspects of surgery, including:Hospital admissionsAnaesthetic bookingsProsthesesRadiology appointmentsPost-operative follow-up appointmentsLiaising with patients, hospital staff, anaesthetists, and referring practitionersProcessing patient invoicing and receipting,



including:DVATACWorkCoverPrivate Health FundsWorking within the administrative team to ensure the smooth and productive operation of the practice at all timesTo Be Successful in This Role, You Will HaveProven experience in a surgical practice or similar medical administration roleExcellent communication, interpersonal, and typing skillsSound knowledge of private health fund contracts and medical billing processesStrong problem-solving skills and exceptional attention to detailExcellent organisational and time management abilitiesThe ability to multitask, prioritise effectively, and adapt to changing demandsA proactive attitude and willingness to take on challengesA professional, warm, and articulate mannerProficiency in Microsoft Office applicationsExperience using Xestro medical software (preferred)What We OfferA full-time position within a respected specialist surgical practiceA supportive and collaborative team environmentThe opportunity to work closely with a highly regarded surgeonA varied and rewarding role focused on delivering outstanding patient carePlease note: This is a full-time, 12-month maternity leave contract position.
Only shortlisted applicants will be contacted.
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📌 Medical Secretary / Personal Assistant (Melbourne)
🏢 Coastal Plastic Surgery Centre
📍 Melbourne