Jalshank Associates Pty Ltd – Castle Hill NSW
Key duties and responsibilities
Plan, organise and review office administration systems, procedures, workflows and service standards.
Manage the day-to-day operations of the office and coordinate administrative support for residential construction projects.
Allocate work to administrative, accounts and support staff and monitor their workload, performance and deadlines.
Coordinate office staffing requirements, including recruitment, onboarding, training, leave records, performance reviews and payroll information.
Manage office records and accounts, including supplier invoices, purchase orders, progress claims, receipts, project expenses and payment documentation.
Maintain accurate project and corporate records, including building contracts, variations, permits, approvals, warranties, insurance documents and subcontractor information.
Liaise with directors, project managers, site supervisors, estimators, accountants and other professionals to coordinate business operations and resolve administrative issues.
Communicate with clients, suppliers, subcontractors, consultants, certifiers, councils and insurers regarding documents, appointments, payments and project administration.
Establish and maintain document-control systems for plans, specifications, contracts, correspondence and project files.
Coordinate office resources, workspace, computer systems, equipment, software subscriptions and stationery.




Ensure office equipment and supplies are maintained and arrange repairs or replacement when required.
Develop and implement office policies and procedures relating to recordkeeping, purchasing, communication, approvals and staff responsibilities.
Monitor administrative deadlines associated with contracts, licences, insurance, statutory approvals, employee records and project documentation.
Assist management with business reports, project cost information, cash‐flow records, supplier reports and operational performance information.
Coordinate meetings, prepare agendas and minutes, maintain management calendars and follow up agreed actions.
Ensure office activities comply with applicable legislation, company policies, privacy requirements and recordkeeping procedures.
Coordinate office‐based work health and safety requirements, staff inductions, incident records and compliance documentation.
Identify administrative problems and recommend improvements to management to increase efficiency and service quality.
Position-Full time (38hrs/week)Salary-$80,000-$90,000 plus SuperannuationExperince-1-3years in relevant fieldStudy- AQF associate degree or Min bachelor degree
Note –Preference will be given to Australian citizens /PRApplicant must mention current visa (showing full working rights) status otherwise application will be refused or not acceptable.
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📌 Office Manager (New South Wales)
🏢 Jalshank Associates
📍 New South Wales