The Environmental Group LTD (EGL) – Mount Waverley VICPosition Title: Office AdministratorBusiness Unit: Tomlinson Energy Service VictoriaLocation: Mt Waverley, VIC (office based)Reports To: State ManagerEmployment Type: 4 days Part timePosition DescriptionPosition Title: Office AdministratorBusiness Unit: Tomlinson Energy Service VictoriaLocation: Mt Waverley, VIC (office based)Reports To: State ManagerEmployment Type: 4 days Part timeAbout Tomlison EnergyTomlinson Energy Service (TES) is the oldest and largest boiler company in Australia.
TES supplies and installs new boilers, combustion systems and other energy related equipment to various markets across the country.
TES also operates the largest service division for boiler equipment in Australia.As part of The Environmental Group Limited, TES contributes to a national portfolio of environmental, energy, and sustainable infrastructure solutions.TES are now seeking a keen and enthusiastic office administrator to assist with our daily operations.
This is a fantastic opportunity for someone looking to join and develop within a small team.Key Duties and ResponsibilitiesProducing role specific reports and statistics, performing supervision of office administration dutiesDay to day management of technician licencing and site inductionsSupport the State Manager and Service Co-ordinator as and when requiredEnsure general Administration and reception duties are maintained i.e. reception, mail, etc.Answer all incoming phone calls promptly and in a professional manner.




Redirect calls as necessaryEnsure filing is completed in an accurate and timely manner including all Service reportsEnsure the performance of general typing, collating, formatting of documents and general office duties are performed within required quality and timeframesSet up newly contracted jobs within NetSuite and ensure contract invoicing is carried out in a timely and accurate mannerProcessing of all staff timesheets into Payroll systemCreating purchase orders for suppliers.Complete all goods receipting for inventory, overheads and projectsInvoicing of all contracts, projects and cost-plus jobsProvide assistance to the Service Co-Ordinator in the maintenance of the service scheduleKey Skills and CompetenciesProven experience in customer service or office administration role is desirableStrong organisational and time management skills, with the ability to manage competing prioritiesAbility to work and learn in a fast paced setting with a close knit teamHigh attention to detail and a strong commitment to safety and qualityEffective written and verbal communication skillsCompetency in computer applicationsCompliance & ConductActively promote and comply with all WHS policies, procedures, and legislative requirementsAdhere to all TES and The Environmental Group policies, procedures, and codes of conductMaintain confidentiality of company, client, and commercial information at all timesAct professionally, ethically, and in alignment with company valuesAll employees of The Environmental Group Limited are subject to Police Checks.
We undertake random drug and alcohol testing to ensure the health and safety of all employees, clients, and members of the public.
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📌 Office Administrator (Victoria)
🏢 The Environmental Group LTD (EGL)
📍 Victoria