Part time Administration Officer (with Graphic Design skills a bonus)
We are looking for a reliable and detail-oriented Part-Time Administration Officer to join our team on a part-time contract basis (20 hours per week) . This role is primarily focused on administration and operational support. If you also have graphic design skills, that's a fantastic bonus — and very welcome!
Key Responsibilities
Administration & Operations (Primary Focus)
- Credit card data entry and reconciliation
- Maintaining and updating cost, payment, and operational trackers
- Processing invoice payments via credit card
- Coordinating flights, accommodation, and travel bookings
- Supporting the finance team with general admin tasks
- Managing courier bookings and logistics
- Organizing and maintaining digital and physical file systems
- Assisting with recruitment administration (posting roles, scheduling interviews, coordinating communications)
- Cross-checking conference reports and documents for numerical accuracy
Events Support
- Assisting with event-related administration including menus, vendor quotes, and supplier coordination
Graphic Design (Advantageous — Not Essential)
- Creating visual assets such as presentations, reports, or marketing materials as needed
- Supporting design requests across the team when required
About You
- Strong attention to detail — you pick up errors others miss
- Highly organized with great file and task management habits
- Proactive and self-motivated — you take initiative
- Eager to learn and happy to take clear direction
- Positive, collaborative attitude and a team player
- Comfortable managing a variety of tasks across different areas
Skills & Experience
- Previous experience in an administration or office support role
- Proficiency in MS Office (Excel, Word, Outlook) and/or Google Workspace
- Exposure to basic finance or accounts administration (highly regarded)
- Graphic design skills — Adobe Suite or Canva — highly regarded but not essential
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