Elective Surgery Waitlist Officer - St Vincent's Hospital on the Park

St Vincent's Private Hospital Brisbane – Melbourne VIC

$58,442 - $64,610 a year

7d ago , from St Vincent’s Private Hospital Brisbane

Permanent Part-Time Role 0.5 FTE (20 hours per week)

Set working days and roster: Tuesday, Thursday, every second Friday

Excellent benefits including salary packaging

About the Role
The Waiting List Officer is accountable for the management of patients on the Planned Surgery Waiting List from a clerical perspective within the guidelines of the Department of Health Planned Surgery Access Policy. They provide productive administrative support within the team and work closely with the Surgical Liaison Nurses to ensure patients are safely prepared for their elective procedure.

Receive and process waiting list forms from specialist clinics, private rooms and other areas of St Vincent's within stipulated time frame as per DHHS Planned Surgery Access Policy

Accurately create, record and update the Waiting List Screen on Patient Administration System (PAS) as required

Contact patients and schedule admission for procedures

Schedule any appointments, that may include preadmission clinic, anaesthetic clinic, perioperative medicine unit (PMU) clinic and any associated investigations as requested by the SLN or unit

Classifications for this position will be HS1 - HS17 ($58,442 - $64,610 per annum pro rata) and attracts a $4.447/hr over award.

Your Contribution

Relevant experience in administration in a healthcare role

Experience with patient administration systems

Working knowledge of Microsoft office including Outlook, MS Teams, SharePoint, Word and Excel

Current National criminal history check, or willing to obtain

What we Offer

A focus on wellbeing initiatives, with regular events and programs

Confidential, solutions-focused employee counselling

Salary Packaging – Increase your take home pay!

In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparks

Culture of continuous improvement

About The Planned Surgery Management Team The Planned Surgery Management Team (PSMT) coordinates the care of those patients that are on the St Vincent’s Hospital elective surgery and endoscopy waiting list in accordance with the Department of Health and Human Services (DHHS) Planned Surgery Access Policy.



They are responsible for the case management and coordination of care for patients from when they go on the surgical waitlist until they are scheduled and have their procedure.

Working at St Vincent’s St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.

We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.

SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).
Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.

Job Description:

- Permanent Part-Time Role 0.5 FTE (20 hours per week)

- Set working days and roster: Tuesday, Thursday, every second Friday

- Excellent benefits including salary packaging

About the Role
The Waiting List Officer is accountable for the management of patients on the Planned Surgery Waiting List from a clerical perspective within the guidelines of the Department of Health Planned Surgery Access Policy. They provide efficient administrative support within the team and work closely with the Surgical Liaison Nurses to ensure patients are safely prepared for their elective procedure.

Duties Include:

- Receive and process waiting list forms from specialist clinics, private rooms and other areas of St Vincent's within stipulated time frame as per DHHS Planned Surgery Access Policy

- Accurately create, record and update the Waiting List Screen on Patient Administration System (PAS) as required

- Contact patients and schedule admission for procedures

- Schedule any appointments, that may include preadmission clinic, anaesthetic clinic, perioperative medicine unit (PMU) clinic and any associated investigations as requested by the SLN or unit





Classifications for this position will be HS1 - HS17 ($58,442 - $64,610 per annum pro rata) and attracts a $4.447/hr over award.

Your Contribution

- Relevant experience in administration in a healthcare role

- Experience with patient administration systems

- Working knowledge of Microsoft office including Outlook, MS Teams, SharePoint, Word and Excel

- Current National criminal history check, or willing to obtain

What we Offer

- A focus on wellbeing initiatives, with regular events and programs

- Confidential, solutions-focused employee counselling

- Salary Packaging – Increase your take home pay!

- In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparks

- Culture of continuous improvement

About The Planned Surgery Management Team The Planned Surgery Management Team (PSMT) coordinates the care of those patients that are on the St Vincent’s Hospital elective surgery and endoscopy waiting list in accordance with the Department of Health and Human Services (DHHS) Planned Surgery Access Policy. They are responsible for the case management and coordination of care for patients from when they go on the surgical waitlist until they are scheduled and have their procedure.

Working at St Vincent’s St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.

SVHA has a duty of care under work health and safety legislation to eliminate or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).
Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.

Closing Date:
29 August :59pm Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work setting that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit or get in contact at ***************@svha.org.au

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct

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📌 Elective Surgery Waitlist Officer - St Vincent's Hospital on the Park (Melbourne)
🏢 St Vincent's Private Hospital Brisbane
📍 Melbourne