Executive Assistant, Hotels & Resorts Leadership - EVT Head Office7d ago , from Illawarra Mercury Job BoardAbout EVT: At EVT we believe in changing the game.
Why?
Because no one wants ordinary.
If you're seeking to be part of the kind of wow-factor moments you can help shape, then you've come to the right place.As market-leading experience creators, we bring to life some of the best-known brands and properties in entertainment, ventures, and travel.
Our portfolio includes over 140 entertainment experiences like Event Cinemas and Moonlight Cinemas, 150 award-winning restaurants and bars, and 80+ hotels, including QT, Rydges, Atura, LyLo and Thredbo.
Our ventures include a ~$2.3B property portfolio and hotel management, just to name a few.Key ResponsibilitiesCalendar&PriorityManagementStrategicallymanageandoptimiseeachexecutive;'scalendar,protectingfocustime.Planandcoordinatemeetings,appointments,andeventstoalignwithbusinesspriorities.Resolveschedulingconflictsandre-prioritiseengagementsasnecessary.Coordinate scheduling across two executives with overlapping and sometimes competing priorities, using sound judgement to sequence and protect time appropriately.Communication&InformationFlowScreen;,triage,andrespondtointernalandexternalcommunicationsonbehalfoftheexecutive.Draftandproofreadcorrespondence,presentations,andreportswithprofessionalclarity.Coordinateupdatesandfollow-upsacrossteamsandkeystakeholders.Build strong working relationships with each executive's direct reports and key stakeholders to keep information flowing smoothly in both directions.Travel&LogisticsPlanandmanagedomesticandinternationaltravel;,includingflights,accommodation,transportation,andvisas in line with EVT's Travel Policy.Createdetaileditinerariesandhandlelast-minutechangesorissues.Managelogisticsforoffsitemeetings,executiveevents,orboardreviews.Coordinate joint or overlapping travel where the executives are travelling together or to related engagements, and reconcile travel-related expenses accurately and on time.ProjectCoordination&StrategicSupportTrackactionitems;,projecttimelines,anddeliverablestoensurealignmentwithexecutivepriorities.Preparebriefingmaterials,decks,andagendasformeetings.Provideconfidentialsupportonstrategicprojectsandsensitivebusinessinitiatives.Support preparation for Board and Group Executive meetings, ensuring papers, packs and follow-up actions are delivered accurately and on time.Manage purchase orders, invoicing and reconciliation in line with EVT financial policies and delegations of authority.Stakeholder & Relationship ManagementBuild and maintain effective working relationships with hotel owners, franchise and brand partners, and stakeholders across EVT's divisions on behalf of the executives.Act as a professional and consistent first point of contact for both executives, reflecting EVT's values in every interaction.Coordinate closely with other Executive Assistants across EVT's divisions (Hotels, Entertainment, Thredbo, Connect Hospitality) to ensure joined-up scheduling and information sharing.Support the proactive planning and coordination of owner and stakeholder entertainment, including scheduling around EVT's event calendar for development purposes, and tracking past attendance by owners, agents, consultants,



and target stakeholders to inform future invitations aligned to rights partner events.What You'll BringMinimum3–5yearsofexperiencesupportingC-levelexecutivesorseniorleadership.Highlevelofdiscretion,professionalism,andproblem-solvingskills.Provenabilitytoprioritizecompetingdemandsandactindependently.Experience supporting multiple senior executives simultaneously is highly regarded, ideally within a quick-paced, multi-site, or ASX-listed environment.Sound commercial acumen and the ability to understand and balance priorities across property operations and business development.Experience coordinating Board or governance-level meetings and materials is highly regarded.Demonstrated ability to build trusted relationships with a wide range of internal and external stakeholders, including hotel owners and franchise partners.A proactive, solutions-focused mindset consistent with EVT's LED framework and values of Empowerment, Possibilities and Community.How You WorkDaymaker ethos — no one's too big for the small things.Hands-on and non-hierarchical — leads from the front.Resilient and solutions-focused — stays calm, moves fast.Growth mindset — learns, shares, and levels up others.Perks from Day OneAs part of EVT, you unlock Elevate Perks from your first day.
Parity for all levels - no ivory towers.50% off dining and stays across EVT hotels – QT, Rydges, Atura, LyLo and more.
$2 movie tickets + discounts on Gold Class, Moonlight Cinema and Candy Bar.Seasonal perks at Thredbo.Rapid career growth across our hotel & entertainment network.Paid parental leave; community & volunteering opportunities.
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📌 Executive Assistant, Hotels & Resorts Leadership - Evt Head Office (New South Wales)
🏢 EVT
📍 New South Wales