Personal Assistant (Pathway to Practice Manager)
$115,000 - $120,000 a year
Permanent
26d ago , from Express Healthcare Staffing, Sydney Metro
Pathway to Practice Manager | Private Psychiatry Practice | Bondi Junction (part time hours)
An exciting opportunity exists for an experienced Executive Assistant, Personal Assistant, Medical Administrator or Practice Coordinator to join a growing private psychiatry practice in Bondi Junction.
This role has been intentionally designed as a career pathway into Practice Management, making it an excellent opportunity for someone looking to grow beyond administration and take on broader operational responsibilities over time.
Working closely with the Practice Principal, you will play a key role in supporting patient care, practice administration, referrals, billing, stakeholder communication and practice development while helping build the foundations of a high-quality specialist mental health practice.
The practice provides specialist adult psychiatry services, supporting patients with:
Mood and anxiety disorders
Trauma-related presentations
Addiction complexity
Psychotherapy-oriented treatment
Medication management
Our vision is to create a warm, highly organised and patient-centred service known for clinical excellence and exceptional patient care.
Key Responsibilities
Manage appointments, diaries, referrals and correspondence
Coordinate patient enquiries, onboarding and appointment scheduling
Support billing, invoicing, Medicare claims and practice administration
Maintain accurate patient records using Halaxy
Liaise with GPs, psychologists, hospitals and other healthcare professionals
Manage referral workflows, waitlists and follow-up communications
Assist with practice operations, systems improvement and workflow development
Support GP engagement, stakeholder relationships and practice growth initiatives




Assist with the ongoing establishment and development of the Bondi Junction consulting practice
Essential
Experience in an Executive Assistant, Personal Assistant, Medical Secretary, Medical Administration or Practice Coordinator role
Healthcare industry experience
Exceptional organisational and time management skills
Excellent written and verbal communication
High attention to detail and ability to manage multiple priorities
Professional, compassionate and emotionally intelligent approach
Strong computer and administration skills
Ability to maintain confidentiality and discretion
Comfortable working independently and using initiative
Desirable
Experience in psychiatry, psychology, mental health or specialist medical practice
Experience using Halaxy or similar practice management software
Knowledge of Medicare and private billing processes
Experience supporting a founder-led healthcare or professional services business
Experience with GP liaison, stakeholder engagement or healthcare business development
Interest in progressing into a Practice Manager role
We're seeking someone who is:
Warm, professional and patient-centred
Highly organised and proactive
Calm under pressure
Solutions-focused and adaptable
Emotionally intelligent and discreet
Confident communicating with patients and healthcare professionals
Excited by the opportunity to help build and grow a specialist practice
Why Join Us?
Clear pathway to Practice Manager
Opportunity to work closely with a specialist psychiatrist
Meaningful work supporting adult mental health care
Exposure to both clinical and business aspects of private practice
Ability to influence systems, processes and practice growth
Supportive, skilled and flexible working environment
Genuine opportunity to make an impact during an exciting growth phase
If you're looking for a long-term opportunity where you can contribute, grow and ultimately develop into a Practice Manager role, we'd love to hear from you.
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📌 Personal Assistant (Pathway To Practice Manager) (New South Wales)
🏢 Express Healthcare Staffing
📍 New South Wales