Sydney Gay and Lesbian Mardi Gras – Sydney CBD NSW
Sydney Gay and Lesbian Mardi Gras is a leading not-for-profit organisation producing the iconic Mardi Gras Festival and Parade, alongside a growing portfolio of community events throughout the year.
Since ****, we have been on a mission to amplify the voices and raise the visibility of LGBTQIA+ communities.
We aim to inspire the world to love boldly and celebrate diversity in all its forms through arts, creativity and pride.
Our Joy is PowerGuided by our belief that"Our Joy is Power",we continue to champion inclusion, equity and social justice in Australia and beyond.
The Opportunity
We are seeking an experienced Associate Parade Producer to support the planning, production and delivery of the iconic Sydney Gay and Lesbian Mardi Gras Parade, while contributing to Festival events throughout the year.
Reporting to the Parade Producer, you will work collaboratively across the Festival & Events team and the wider organisation to manage creative, operational, technical, administrative and financial elements of this large-scale public event.
You will coordinate detailed project plans, stakeholders, suppliers, participants, permits, safety documentation, crowd and traffic operations, volunteers, partners and broadcast requirements.
This opportunity suits a practical and collaborative event qualified who thrives in complex, fast-paced environments and is committed to delivering safe, inclusive and world-class experiences for LGBTQIA+SB communities, the wider community, visitors and spectators.
Key Responsibilities
Support the end-to-end planning and delivery of the Parade and assigned Festival events, managing milestones, deliverables, timelines and expenditure under the guidance of the Parade Producer.
Implement approved creative and operational plans, including technical production, programming, event manuals, supplier and contractor coordination, and on-site delivery.
Develop and manage project plans for crowd management, road closures, traffic and transport management, permits, licences and event compliance for large-scale outdoor events.
Coordinate the Parade participant application process and maintain positive relationships with LGBTQIA+SB communities and organisations, government agencies, councils, venues, partners, artists,



talent and service providers.
Assist with procurement, requests for quotation, tenders, contract negotiations and engagement contracts in line with organisational legal and procurement requirements.
Support budget development, expenditure monitoring, financial reporting, revenue opportunities and the timely escalation of budget pressures or compliance issues.
Work with the Workforce Operations Manager to support volunteer and casual workforce planning, inductions, supervision and event requirements.
Contribute to work health and safety and risk management plans, incident reporting, compliance activities and the ongoing improvement of event policies and procedures.
Collaborate with internal teams, partners and broadcast providers to maximise commercial opportunities, meet partner obligations and support successful live and delayed broadcasts where applicable.
Prepare accurate event documentation and contribute to comprehensive post-event reporting, evaluation and recommendations for continuous improvement.
About You
At least three years' experience as an Associate Producer or Event Manager delivering large-scale public events.
Demonstrated project management capability, including managing competing priorities, detailed timelines and relevant ERP or project management tools.
Strong experience across large-scale event production, including technical delivery, interpreting technical drawings, producing event manuals, developing risk documentation and managing crews and staff.
Practical experience with road closures, traffic and transport management, and crowd management for outdoor events.
Sound knowledge of work health and safety requirements, including the WHS Act and relevant legislation.
Previous experience working with LGBTQIA+SB and/or First Nations communities, with a demonstrated ability to work respectfully and effectively in diverse teams.
Strong stakeholder management,



negotiation and conflict-resolution skills, including experience working with government stakeholders, high-profile individuals, artists or talent.
Proven contract and budget management experience, including accurate forecasting, revenue modelling and financial reporting.
Confident written and verbal communication, presentation and public speaking skills, together with sound judgement and the ability to work autonomously.
Advanced Microsoft Office skills across Word, Excel and PowerPoint.
Highly regarded: a relevant tertiary qualification in event management or a related field; formal work health and safety training; experience delivering events attended by 200,000 people or more; broadcast experience; and intermediate Vectorworks skills.
A genuinely inclusive, values-led workplace where you can bring your whole self to work.
Additional paid time off between Christmas and New Year.
Access to cultural and community leave, including for significant community and cultural events.
Ongoing training and professional development, including in cultural safety and inclusive practice.
The chance to do work that genuinely matters to our communities.
Inclusion and Diversity
Sydney Gay and Lesbian Mardi Gras is committed to being an inclusive and equal opportunity employer.
We celebrate diversity in all its forms and are dedicated to creating a workplace where everyone feels respected, supported and able to bring their authentic selves to work.
We strongly encourage applications from Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse backgrounds, people with disability, and people of all sexualities and gender identities.
We believe that a diverse workforce strengthens our organisation, our work and our impact, and we are committed to a culture grounded in equity, inclusion and belonging.
We are happy to make reasonable adjustments to our recruitment process, including alternative formats, extra time or a support person to make sure it is accessible to you.
Just let us know what you need when you apply.
Applicants are welcome to use their chosen name and pronouns throughout the recruitment process, regardless of what appears on formal identification documents.
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📌 Associate Parade Producer (New South Wales)
🏢 Sydney Gay and Lesbian Mardi Gras
📍 New South Wales