Professionalism, friendliness, and a hard-working attitude are key to this position's success.
Our client, a well-established private surgical practice based in East Melbourne, is seeking an experienced Surgical Medical Secretary/Personal Assistant to join their highly regarded and professional team.
This is an excellent opportunity to become part of a collaborative and supportive environment, providing dedicated administrative support to a busy surgeon within a respected surgical group specialising in Upper GI and bariatric (weight loss) surgery. As the practice continues to grow, the role may also provide the exciting opportunity to support a new surgeon who is expected to join the team in early ****.
Working closely with the Practice Manager and administration team, you will play a pivotal role in managing the day-to-day operations of a busy surgical practice. Your warm, professional, and compassionate approach will be highly valued as you liaise with patients, surgeons, hospitals, and other healthcare professionals.
The surgeons are committed to achieving outstanding surgical outcomes while delivering exceptional patient care. To thrive in this role, you will bring proven experience in medical administration, outstanding organisational and communication skills,



and a genuine passion for delivering high-quality patient service. This position offers excellent long-term career development within a supportive and respected practice.
The principal responsibilities of the role will include:
Meet and greet patients
Outpatient and inpatient billing
Hospital and theatre bookings, liaising with anaesthetists
Arranging emergency theatre
Complete admission paperwork
Arrange investigations (e.g. pathology and X-ray)
Pre-op and post-op communication with patients
Diary management
GENIE medical software
Skills and attributes that would be an excellent fit for the role include:
Attention to detail and initiative
Self-motivated
Work well with in the team
GENIE experience preferred (or a similar medical software)
The position is offered on a full time basis, working five days per week between 8:00 a.m. and 5:00 p.m. A generous salary package will be offered to the successful candidate, commensurate with their skills and experience.
This is a superb opportunity to join a highly respected surgical practice that values professionalism, teamwork, and exceptional patient care. Job ID: ****
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📌 Medical Secretary/Pa (Melbourne)
🏢 Doctors Secretarial Agency
📍 Melbourne